Happy New Year!!
The Eaglewood Homeowners Association officers and committee members wish everyone a healthy and happy new year. We hope that everyone had a wonderful holiday season and have been enjoying the winter season as we settle back into our normal routines!
Eaglewood HOA 2007 - Productive and Successful
2007 Proved to be productive and successful for the Eaglewood Homeowners Association. The major focus this year was the sign replacement project, which consumed the majority of the time and efforts of the officers and committee members from January thru July. The officers and committee members want to thank each and every homeowner for backing the sign replacement project, we could not have accomplished this goal without you. Since its installation we have received countless compliments from not only our own neighbors, but friends and relatives that visit our neighborhood.
Eaglewood HOA Plans Agenda for 2008
During tha last meeting, the officers and committee members outlined tentative plans for 2008. Plans for this year include:
- Spring Event - Easter Egg Hunt/Cookout
- Sprinkler/Irrigation System for the Island
- Trimming Trees on the Island Boulevards
- Fall Cookout / Pig Roast
2007/08 Dues Reminder
Hopefully anyone that has not paid their dues has had a friendly reminder call by now. For those homeowners that have not paid their dues, please take a moment to write a check ($35) and deliver it to Robin Reynolds as soon as possible. If you are not sure if you paid already, or if you have any questions please call Emily Ordorica at 419-882-6233.
Fall Cookout 2007 - Food and Fun for All !!!
The first annual (at least in recent memory) Eaglewood Fall Cookout was held on October 21. There was a good turnout and alot of talk and support for continuing the cookout for this year and years to come. Many of the longtime homeowners talked of "the old days" when events like the cookout were held regularly. New and old neighbors took the opportunity to meet, talk and get to know one another. Hamburgers and hot dogs were provided by the association and each family attending brought a dish or desert to share. The food was great and the weather cooperated with an unseasonably warm (though windy!) day. There was fun for everyone, games for the little ones and teenagers, and fun (libation) for the adults - after all, they're just big kids! The association will be planning another Fall Cookout this year - possibly as a pig roast a bit earlier in mid to late September
Odds & Ends
HOA Meetings are held the 2nd Wednesday of each month at 7:30pm at Nautica Coffee in Mayberry Square if you wish to attend.
Eaglewood meeting notes and newsletters can be viewed any time at: www.eaglewoodhomeowners.blogspot.com
Tuesday, January 15, 2008
Tuesday, November 27, 2007
Meeting Notes - November 2007
Eaglewood Homeowners Association
Meeting Notes - November 2007
November 14, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Robin Reynolds, John Sundheimer, and Nick Melchert. Committee members not in attendance were Bob Bertke, Andrea Brady, Bill Ludwig, Lisa McCoy, Bill Ruff and Jeano Towns.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED.
THE MINUTES FROM THE MEETING FOLLOWING BELOW:
SIGN LIGHTS: Emily advised that the lights on the sign were fixed by Nick Melchert. Nick advised that the photo electric eye that turns the lights off during the day went bad and had to be replaced. The part was purchased at Gross Electric for approximately $12.
HOMOWNER WITH UNFINISHED TREE/STUMP REMOVAL: Emily advised that she and John Sundheimer went to the residence of the homeowners with uncompleted yard work to inquire when the work would be completed. Emily advised that the meeting was very positive, with the homeowners stating their own concerns over the appearance of their yard due to the uncompleted tree/stump removal. The homeowners stated that due to medical reasons, they have been delayed in completing the work. The homeowners plan to complete the work in the spring, including the installation of a fence as previously discussed with the association.
TREE TRIMMING: Emily advised that she had spoken with her brother – Brian Lang to get an idea of what he would charge to trim the trees in the boulevard islands. He gave an estimate of $50 for each of two smaller trees closest to the neighorhood sign, and $75 for each of the larger trees. Emily also advised that according to Brian, the type of trees in the island are a variety of Flowering Pear that continue to grow larger throughout their life – and that pruning them back would be wise since they are prone to large branches breaking when loaded with snow or in high winds. The committee discussed, and calculated an approximate total cost of $700 for all ten trees. Emily advised that she plans to get quotes from a couple more tree services in early spring for comparison. The tree trimming would take place in the spring after discussion and final approval by the committee.
PLANTS RESROUTING AROUND NEW SIGN: Emily also spoke with Brian Lang about the re-sprouting of old landscaping plants around the island sign. Brian looked at the re-sprouting plants and advised that he is not sure what type of plant it is, but suggested spraying concentrated Round-Up on them to see if it takes care of them. Emily advised that she had done so a couple of weeks ago and it seems to be working.
TREASURER REPORT: Robin Reynolds - the HOA treasurer, gave a report on the finances of the HOA. An updated Financial Statement was presented to the committee members present for review. Robin’s report indicated that there are 20 homeowners with unpaid 2007-2008 HOA dues. The balance in the HOA account at the time of the meeting stands at $1886.66. The committee discussed that a reminder note should be sent out to those homeowners that have not paid their dues. Emily advised that she will follow up on the unpaid dues.
FALL DECORATIONS: Emily advised that Bill Ludwig had decorated the island near the sign with some fall decorations. Mini hay bales, mums, pumpkins and some gourds were placed at the entrance end of the island – they look great Bill!!
SPRING ACTIVITY: Emily advised that she would like to hold a spring activity for the neighborhood. The event would include an Easter Egg Hunt for the children, possibly coordinated with a “Spring Fling” cookout. Emily stated she will plan to put together the Easter Egg hunt, and it was decided that the committee will discuss the Spring Event along with a Fall Pig Roast during the first meeting of 2008. Also discussed was the possibility of going Christmas Caroling throughout the neighborhood in early December. Emily will call the committee members to coordinate when the caroling will take place.
IRRIGATION SYSTEM: Emily advised that she plans to contact the irrigation companies that had previously given quotes toward the end of winter. Emily will request more detailed quotes of specifically what their work would include.
OTHER BUSINESS: The committee decided that the next meeting will be held in February. The committee will discuss plans for 2008 including the spring activity, installation of an irrigation system, trimming the island trees and a fall pig roast. January newsletter to include the plans for the year noted above, along with an unpaid dues reminder.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
February 13......Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
March 12……... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
April 9……….....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - November 2007
November 14, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Robin Reynolds, John Sundheimer, and Nick Melchert. Committee members not in attendance were Bob Bertke, Andrea Brady, Bill Ludwig, Lisa McCoy, Bill Ruff and Jeano Towns.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED.
THE MINUTES FROM THE MEETING FOLLOWING BELOW:
SIGN LIGHTS: Emily advised that the lights on the sign were fixed by Nick Melchert. Nick advised that the photo electric eye that turns the lights off during the day went bad and had to be replaced. The part was purchased at Gross Electric for approximately $12.
HOMOWNER WITH UNFINISHED TREE/STUMP REMOVAL: Emily advised that she and John Sundheimer went to the residence of the homeowners with uncompleted yard work to inquire when the work would be completed. Emily advised that the meeting was very positive, with the homeowners stating their own concerns over the appearance of their yard due to the uncompleted tree/stump removal. The homeowners stated that due to medical reasons, they have been delayed in completing the work. The homeowners plan to complete the work in the spring, including the installation of a fence as previously discussed with the association.
TREE TRIMMING: Emily advised that she had spoken with her brother – Brian Lang to get an idea of what he would charge to trim the trees in the boulevard islands. He gave an estimate of $50 for each of two smaller trees closest to the neighorhood sign, and $75 for each of the larger trees. Emily also advised that according to Brian, the type of trees in the island are a variety of Flowering Pear that continue to grow larger throughout their life – and that pruning them back would be wise since they are prone to large branches breaking when loaded with snow or in high winds. The committee discussed, and calculated an approximate total cost of $700 for all ten trees. Emily advised that she plans to get quotes from a couple more tree services in early spring for comparison. The tree trimming would take place in the spring after discussion and final approval by the committee.
PLANTS RESROUTING AROUND NEW SIGN: Emily also spoke with Brian Lang about the re-sprouting of old landscaping plants around the island sign. Brian looked at the re-sprouting plants and advised that he is not sure what type of plant it is, but suggested spraying concentrated Round-Up on them to see if it takes care of them. Emily advised that she had done so a couple of weeks ago and it seems to be working.
TREASURER REPORT: Robin Reynolds - the HOA treasurer, gave a report on the finances of the HOA. An updated Financial Statement was presented to the committee members present for review. Robin’s report indicated that there are 20 homeowners with unpaid 2007-2008 HOA dues. The balance in the HOA account at the time of the meeting stands at $1886.66. The committee discussed that a reminder note should be sent out to those homeowners that have not paid their dues. Emily advised that she will follow up on the unpaid dues.
FALL DECORATIONS: Emily advised that Bill Ludwig had decorated the island near the sign with some fall decorations. Mini hay bales, mums, pumpkins and some gourds were placed at the entrance end of the island – they look great Bill!!
SPRING ACTIVITY: Emily advised that she would like to hold a spring activity for the neighborhood. The event would include an Easter Egg Hunt for the children, possibly coordinated with a “Spring Fling” cookout. Emily stated she will plan to put together the Easter Egg hunt, and it was decided that the committee will discuss the Spring Event along with a Fall Pig Roast during the first meeting of 2008. Also discussed was the possibility of going Christmas Caroling throughout the neighborhood in early December. Emily will call the committee members to coordinate when the caroling will take place.
IRRIGATION SYSTEM: Emily advised that she plans to contact the irrigation companies that had previously given quotes toward the end of winter. Emily will request more detailed quotes of specifically what their work would include.
OTHER BUSINESS: The committee decided that the next meeting will be held in February. The committee will discuss plans for 2008 including the spring activity, installation of an irrigation system, trimming the island trees and a fall pig roast. January newsletter to include the plans for the year noted above, along with an unpaid dues reminder.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
February 13......Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
March 12……... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
April 9……….....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Monday, October 15, 2007
Eaglewood HOA Meeting Notes - October 2007
Eaglewood Homeowners Association
Meeting Notes - October 2007
October 10, 2007 7:30pm – Nautica Coffee
Emily Ordorica called the meeting to order at 7:35 pm
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Nick Melchert, Bob Bertke and Bill Ludwig. Committee members not in attendance were Andrea Brady, Lisa McCoy, Robin Reynolds John Sundheimer and Jeano Towns.
The following is an outline of the topics discussed during the meeting:
Eaglewood HOA Fall Cookout-
The committee discussed the planned fall cookout and agreed that it will happen as previously discussed. There was concern over how many would actually attend – since Emily had zero responses from the note that was included on the annual dues invoice. The committee decided that the cookout would go on as planned – with the hopes of attracting neighbors the day of the cookout as it is happening. Nick Melchert advised that he would contact Emily on Monday October 15th to assist Emily and go over what will be needed for the cookout. The need for signs was discussed – Emily will make 2 signs announcing the event and put them at the North and South ends of the neighborhood. Nick will make a sign for his back yard where the cookout will be held. The details for the event are as follows:
WHO: Eaglewood Home Owners
WHAT: 1st Annual Fall Cookout
WHEN: October 21, 2007 1:00pm – 4:00pm
WHERE: Melchert’s Backyard 7364 Stonewood Court
WHY: For FUN of Course!!
HOW: Through the efforts of the Eaglewood HOA and its neighbors.
HOA to provide Hamburgers and Hot Dogs.
The cookout will be B.Y.O.B along with a dish to share.
Neighborhood Sign Lighting:
John Sundheimer was not in attendance, but he e-mailed the committee to make sure that the committee discussed the fact that the Eaglewood Sign lights are not going off during the day. He checked out the sign and believes it is in the photoelectric sensor – but is not sure how to fix it. Bob Bertke was in attendance and advised that Transtar Electric originally put in the sign and would be the best place to start in getting the problem fixed. Bob says that Dan Bollin is the owner of the company and gave Nick the telephone number to make contact. Bob advised that he would assist in making contact if needed. Nick will contact Transtar to discuss whether the problem was simple enough that it could be fixed by the association, or whether Transtar would need to come out to fix the problem.
Homeowner Tree Removal/Yard Issue:
Emily advised that she still needs to get with John Sundheimer and arrange a visit with the neighbor that removed trees from their property, to discuss his plans and the previous agreement the homeowner made with the association. Emily advised she would get with John to plan the visit.
Island Trees:
It was brought forward that the trees on the island are in need of trimming. The committee discussed possibly contacting the city to see if they are responsible for trimming the trees, and it was stated that previous calls to the city regarding trimming the island trees resulted in the city informing the association that the trees were not the responsibility of the city. Emily advised that she would get in touch with Brian Lang to get an estimate of the cost to trim the trees.
Holiday Lights:
The committee discussed when the lights would be put on the island trees. Bill Ludwig advised that he has the lights stored at his house as usual – and will plan to put them up the weekend after Thanksgiving on Friday November 23rd / Saturday November 24th, or the following weekend Friday November 30th / Saturday December 1st. Bill says to watch for him putting them up – and if you have time, he would always welcome any help. The tree lights will be clear – same as last year. Decorations for the new sign were also discussed. The plan decided upon is to use the four wreaths the association already owns – hanging them from decorative ribbon over the top of the sign on each end so that as you look at the sign, there will be a wreath on the left and right sides of the sign when entering the neighborhood from either direction.
Fall Decorations for the Island/Sign Area:
It was discussed and decided that a few fall decoration should be purchased and placed on the island area near the sign. Bill Ludwig volunteered to go to Gust Brothers greenhouse and purchase some mums, pumpkins, gourds and mini hay bales to place as fall decorations.
Watering the Landscaping:
The committee discussed whether any additional volunteers were needed to water the new island landscaping. It was decided that with the onset of cooler weather, that watering would be
discontinued for this season. There was concern brought up over the fact that old landscaping plants that were removed are re-sprouting in areas around the new sign. Emily and Patrick Brady both stated that they have both tried to use herbicides on the plants to get rid of them – but nothing seems to work. Patrick advised that he had attempted to dig up the re-spouting plants – but was not able to locate all of the roots. Emily advised that she would discuss the problem with Brian Lang and see what he suggests to get rid of the re-sprouting plants.
Meeting adjourned approximately 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
October 31……..Eaglewood HOA Annual Dues Deadline
October 21……..Eaglewood Fall Picnic 1- 4 pm @ Melchert’s Backyard (7364 Stonewood Ct.)
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Meeting Notes - October 2007
October 10, 2007 7:30pm – Nautica Coffee
Emily Ordorica called the meeting to order at 7:35 pm
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Nick Melchert, Bob Bertke and Bill Ludwig. Committee members not in attendance were Andrea Brady, Lisa McCoy, Robin Reynolds John Sundheimer and Jeano Towns.
The following is an outline of the topics discussed during the meeting:
Eaglewood HOA Fall Cookout-
The committee discussed the planned fall cookout and agreed that it will happen as previously discussed. There was concern over how many would actually attend – since Emily had zero responses from the note that was included on the annual dues invoice. The committee decided that the cookout would go on as planned – with the hopes of attracting neighbors the day of the cookout as it is happening. Nick Melchert advised that he would contact Emily on Monday October 15th to assist Emily and go over what will be needed for the cookout. The need for signs was discussed – Emily will make 2 signs announcing the event and put them at the North and South ends of the neighborhood. Nick will make a sign for his back yard where the cookout will be held. The details for the event are as follows:
WHO: Eaglewood Home Owners
WHAT: 1st Annual Fall Cookout
WHEN: October 21, 2007 1:00pm – 4:00pm
WHERE: Melchert’s Backyard 7364 Stonewood Court
WHY: For FUN of Course!!
HOW: Through the efforts of the Eaglewood HOA and its neighbors.
HOA to provide Hamburgers and Hot Dogs.
The cookout will be B.Y.O.B along with a dish to share.
Neighborhood Sign Lighting:
John Sundheimer was not in attendance, but he e-mailed the committee to make sure that the committee discussed the fact that the Eaglewood Sign lights are not going off during the day. He checked out the sign and believes it is in the photoelectric sensor – but is not sure how to fix it. Bob Bertke was in attendance and advised that Transtar Electric originally put in the sign and would be the best place to start in getting the problem fixed. Bob says that Dan Bollin is the owner of the company and gave Nick the telephone number to make contact. Bob advised that he would assist in making contact if needed. Nick will contact Transtar to discuss whether the problem was simple enough that it could be fixed by the association, or whether Transtar would need to come out to fix the problem.
Homeowner Tree Removal/Yard Issue:
Emily advised that she still needs to get with John Sundheimer and arrange a visit with the neighbor that removed trees from their property, to discuss his plans and the previous agreement the homeowner made with the association. Emily advised she would get with John to plan the visit.
Island Trees:
It was brought forward that the trees on the island are in need of trimming. The committee discussed possibly contacting the city to see if they are responsible for trimming the trees, and it was stated that previous calls to the city regarding trimming the island trees resulted in the city informing the association that the trees were not the responsibility of the city. Emily advised that she would get in touch with Brian Lang to get an estimate of the cost to trim the trees.
Holiday Lights:
The committee discussed when the lights would be put on the island trees. Bill Ludwig advised that he has the lights stored at his house as usual – and will plan to put them up the weekend after Thanksgiving on Friday November 23rd / Saturday November 24th, or the following weekend Friday November 30th / Saturday December 1st. Bill says to watch for him putting them up – and if you have time, he would always welcome any help. The tree lights will be clear – same as last year. Decorations for the new sign were also discussed. The plan decided upon is to use the four wreaths the association already owns – hanging them from decorative ribbon over the top of the sign on each end so that as you look at the sign, there will be a wreath on the left and right sides of the sign when entering the neighborhood from either direction.
Fall Decorations for the Island/Sign Area:
It was discussed and decided that a few fall decoration should be purchased and placed on the island area near the sign. Bill Ludwig volunteered to go to Gust Brothers greenhouse and purchase some mums, pumpkins, gourds and mini hay bales to place as fall decorations.
Watering the Landscaping:
The committee discussed whether any additional volunteers were needed to water the new island landscaping. It was decided that with the onset of cooler weather, that watering would be
discontinued for this season. There was concern brought up over the fact that old landscaping plants that were removed are re-sprouting in areas around the new sign. Emily and Patrick Brady both stated that they have both tried to use herbicides on the plants to get rid of them – but nothing seems to work. Patrick advised that he had attempted to dig up the re-spouting plants – but was not able to locate all of the roots. Emily advised that she would discuss the problem with Brian Lang and see what he suggests to get rid of the re-sprouting plants.
Meeting adjourned approximately 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
October 31……..Eaglewood HOA Annual Dues Deadline
October 21……..Eaglewood Fall Picnic 1- 4 pm @ Melchert’s Backyard (7364 Stonewood Ct.)
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Monday, September 17, 2007
Eaglewood HOA Meeting Notes - September 2007
Eaglewood Homeowners Association
Meeting Notes - September 2007
September 12, 2007 7:30pm – Highland Meadows
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm and welcomed everyone in attendance.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Robin Reynolds, John Sundheimer, Lisa McCoy, Nick Melchert, and Jeano Towns. Committee members not in attendance were Bob Bertke, Bill Ludwig, and Bill Ruff.
This was our annual neighborhood wide meeting and was held at Highland Meadows. The following is an outline of items that were discussed during the meeting.
EMILY REVIEWED EAGLEWOOD HOA PAST YEARS ACCOMPLISHMENTS AND OLD BUSINESS:
SEPTEMBER 2006 EAGLEWOOD HOA MEETING OVERVIEW:
1. Homeowners present voted to change from a trustee form of organization where the president and officers dictate the agenda, to a committee form of organization, sharing ideas and leadership amongst officers and committee members in directing the association.
2. Homeowners present nominated and voted to elect the present officers and committee members.
3. Homeowners in attendance decided the main goal for the coming year would be to put a plan in place to replace the neighborhood sign.
SIGN PROJECT: Emily thanked all of the homeowners in attendance for backing the completed sign project and stated that we had 100% backing as every homeowner had paid their share of the sign costs. Emily also offered her thanks and congratulations to everyone involved for a job well done.
INSURANCE POLICY: Emily advised that an insurance policy has been put in place to protect the replacement cost for the sign should any damage occur to it or any of its equipment (i.e. lighting/electrical wiring). The policy also has some liability coverage for the HOA and its officers/committee members. The initial annual cost for the policy is $281.00/year through Auto Owners Insurance Co. The policy will be reviewed and renewed annually.
WELCOME WAGON: Emily recognized the homeowners that had been welcomed to the neighborhood during the previous year. Welcome Wagon packets were distributed to the following new homeowners: Terry and Christina Awls, Glen and Tracy Jackowski, Kyoung and Hyun Lee, and Robert Beat. Emily advised that she will continue distributing Welcome Wagon packets to new neighbors as they move into Eaglewood.
NEWSLETTERS: Eaglewood HOA newsletters will continue to be published by the HOA secretary – Nick Melchert two times per year in January and July. Additional newsletters will be published as necessary to inform neighbors of any important new information – such as planned neighborhood events.
TREASURER REPORT: Robin Reynolds - the HOA treasurer, gave a report on the finances of the HOA. An updated Financial Statement was distributed to the homeowners present for review. Robin’s report indicated that after paying all normally recurring expenses to date, as well as the costs for the new sign, the HOA account balance stands at $991.45 as of 9/12/07.
NEW BUSINESS:
DUES COLLECTION: Emily stated that annual HOA dues will begin being collected in the coming week. Nick Melchert will print out and distribute dues payment invoices, with payment due date set for October 21, 2007.
IRRIGATION SYSTEM: Emily brought forward that during the HOA monthly meetings – installation of a new sprinkler system has been discussed in order to maintain the landscaping and annual flower plantings done on the island surrounding the neighborhood sign. Emily reported the quotes she has received from several irrigation companies for a sprinkler system around the landscaped portion of the island. The quotes noted below are approximates:
Simmons $1500 Landscaped area around the sign only
$ 2500 Landscaped area - plus the remaining grass area of the 1st island
$4500 Landscaped area - plus 1st island and 2nd islands.
Just Another Lawn Srv $ 700 Landscaped area around the sign only
Hatfield Landscaping $1400 Landscaped area around the sign only
Foreman Irrigation ----- Pending – Waiting for Quote
Howard Irrigation ----- Pending – Waiting for Quote
Discussion among the homeowners present at the meeting led to the need to find out some more specifics on the quotes given – as some were more detailed than others – such as number and type of sprinkler heads as well as rain sensors and timing devices included in the quotes. Emily will further investigate the details of what is included in each of the quotes, particularly why the one from Just Another Lawn Service is so much lower than the others.
A motion was made by Emily to vote on whether to proceed with installing a sprinkler system in the landscaped area around the neighborhood sign. Lisa McCoy gave a second to the motion. A vote was then taken among the homeowners present with a majority voting in favor of proceeding with the sprinkler system installation.
Emily brought forward and it was agreed that installation of the sprinkler system should occur in the spring of 2008. Discussion among the homeowners present led to the topic of how the new sprinkler system should be paid for. The following options were discussed: 1) Using the existing HOA account surplus along with any dues surplus from the upcoming annual dues payments of $25 per household. 2) An additional assessment per household. 3) Through a combination of an increase in HOA dues from $25 to $35 per household for the coming year with the remainder being paid out of the existing HOA account surplus. Further discussion indicated the majority present felt that the third option of raising the HOA dues by $10 from $25 to $35 for the coming year, coupled with funding the remaining balance out of the existing surplus in the HOA account would be the best plan. A motion was then put forward by Emily to vote on increasing the dues from $25 to $35 per household for the coming year, with the increase to be reevaluated and voted upon next year for continuation if necessary. John Sundheimer gave a second to the motion. A vote was taken and the majority approved increasing the dues from $25 to $35 for the coming year as indicated above.
OFFICER TERM LIMITS: Emily stated that though discussion with Nick that setting officer term limits would be a favorable idea because it will allow more neighbors to become involved in the HOA. Emily also stated that while she and the other officers are enjoying their positions and helping the HOA become more active and revitalized, she does not want to see the present officers become burned out by staying in their positions too long – as happened in the past with John Sundheimer, Cathy Sanderson and Kathy Brown. Emily suggested that the officers and committee member’s terms should be limited to two years, and stated that during the HOA Annual meeting in September 2008 a motion will be put forward to vote in new officers and committee members. Emily encouraged anyone present that would like to get more involved to do so at next years annual meeting, or throughout the year by attending the HOA monthly meetings.
FALL EVENT: During previous monthly meetings a possible pig roast was discussed as a fall event for this year. It was decided that due to the late timing – the pig roast would be planned for next fall. However, by show of hands, it was indicated that a fall cookout would be planned for this year on Sunday October 21 from approximately Noon or 1:00pm to 4:00pm (or later ??) Emily advised that the HOA will provide hamburgers and hot dogs, with those attending bringing their own beverages and a dish to share. The cookout will be in the backyard of Nick and Dawn Melchert at 7364 Stonewood Court, which has a wide-open area for neighbors to gather. A dues collection box, along with a suggestion box could be made available for collection of unpaid dues along with collection of ideas for neighborhood events.
OTHER BUSINESS: Before adjourning the meeting, Emily asked if there were any other questions, comments or concerns. A couple of homeowners present brought their concern regarding the yard of one of the homeowners that was not present at the meeting. Their concern is the appearance of the yard since several large evergreens trees were removed from the homeowner’s property in early August. The concerns included finding out when and what the homeowner plans to do to install a privacy fence and complete the removal of the tree stump(s) and railroad ties that are leaning out into the city sidewalk. Former HOA president John Sundheimer responded to the concern because he had previously spoken to the homeowner involved, regarding plans to remove the trees and put up a privacy fence. John indicated that there was a previously written and signed agreement between the homeowner and the HOA as to the type of fence that would be allowed and the removal and re-grading of the yard landscape. Emily will try to locate the written agreement, and along with John Sundheimer, will contact the homeowner to work out a deadline for installing a new fence, removal of the tree stumps and railroad ties, and re-grading the slope of the yard from the house out to the city sidewalk.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
October 10.........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 21……..Eaglewood HOA Annual Dues Deadline
October 21……..Eaglewood Fall Picnic 1- 4 pm @ Melchert’s Backyard (7364 Stonewood Ct.)
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Meeting Notes - September 2007
September 12, 2007 7:30pm – Highland Meadows
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm and welcomed everyone in attendance.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Robin Reynolds, John Sundheimer, Lisa McCoy, Nick Melchert, and Jeano Towns. Committee members not in attendance were Bob Bertke, Bill Ludwig, and Bill Ruff.
This was our annual neighborhood wide meeting and was held at Highland Meadows. The following is an outline of items that were discussed during the meeting.
EMILY REVIEWED EAGLEWOOD HOA PAST YEARS ACCOMPLISHMENTS AND OLD BUSINESS:
SEPTEMBER 2006 EAGLEWOOD HOA MEETING OVERVIEW:
1. Homeowners present voted to change from a trustee form of organization where the president and officers dictate the agenda, to a committee form of organization, sharing ideas and leadership amongst officers and committee members in directing the association.
2. Homeowners present nominated and voted to elect the present officers and committee members.
3. Homeowners in attendance decided the main goal for the coming year would be to put a plan in place to replace the neighborhood sign.
SIGN PROJECT: Emily thanked all of the homeowners in attendance for backing the completed sign project and stated that we had 100% backing as every homeowner had paid their share of the sign costs. Emily also offered her thanks and congratulations to everyone involved for a job well done.
INSURANCE POLICY: Emily advised that an insurance policy has been put in place to protect the replacement cost for the sign should any damage occur to it or any of its equipment (i.e. lighting/electrical wiring). The policy also has some liability coverage for the HOA and its officers/committee members. The initial annual cost for the policy is $281.00/year through Auto Owners Insurance Co. The policy will be reviewed and renewed annually.
WELCOME WAGON: Emily recognized the homeowners that had been welcomed to the neighborhood during the previous year. Welcome Wagon packets were distributed to the following new homeowners: Terry and Christina Awls, Glen and Tracy Jackowski, Kyoung and Hyun Lee, and Robert Beat. Emily advised that she will continue distributing Welcome Wagon packets to new neighbors as they move into Eaglewood.
NEWSLETTERS: Eaglewood HOA newsletters will continue to be published by the HOA secretary – Nick Melchert two times per year in January and July. Additional newsletters will be published as necessary to inform neighbors of any important new information – such as planned neighborhood events.
TREASURER REPORT: Robin Reynolds - the HOA treasurer, gave a report on the finances of the HOA. An updated Financial Statement was distributed to the homeowners present for review. Robin’s report indicated that after paying all normally recurring expenses to date, as well as the costs for the new sign, the HOA account balance stands at $991.45 as of 9/12/07.
NEW BUSINESS:
DUES COLLECTION: Emily stated that annual HOA dues will begin being collected in the coming week. Nick Melchert will print out and distribute dues payment invoices, with payment due date set for October 21, 2007.
IRRIGATION SYSTEM: Emily brought forward that during the HOA monthly meetings – installation of a new sprinkler system has been discussed in order to maintain the landscaping and annual flower plantings done on the island surrounding the neighborhood sign. Emily reported the quotes she has received from several irrigation companies for a sprinkler system around the landscaped portion of the island. The quotes noted below are approximates:
Simmons $1500 Landscaped area around the sign only
$ 2500 Landscaped area - plus the remaining grass area of the 1st island
$4500 Landscaped area - plus 1st island and 2nd islands.
Just Another Lawn Srv $ 700 Landscaped area around the sign only
Hatfield Landscaping $1400 Landscaped area around the sign only
Foreman Irrigation ----- Pending – Waiting for Quote
Howard Irrigation ----- Pending – Waiting for Quote
Discussion among the homeowners present at the meeting led to the need to find out some more specifics on the quotes given – as some were more detailed than others – such as number and type of sprinkler heads as well as rain sensors and timing devices included in the quotes. Emily will further investigate the details of what is included in each of the quotes, particularly why the one from Just Another Lawn Service is so much lower than the others.
A motion was made by Emily to vote on whether to proceed with installing a sprinkler system in the landscaped area around the neighborhood sign. Lisa McCoy gave a second to the motion. A vote was then taken among the homeowners present with a majority voting in favor of proceeding with the sprinkler system installation.
Emily brought forward and it was agreed that installation of the sprinkler system should occur in the spring of 2008. Discussion among the homeowners present led to the topic of how the new sprinkler system should be paid for. The following options were discussed: 1) Using the existing HOA account surplus along with any dues surplus from the upcoming annual dues payments of $25 per household. 2) An additional assessment per household. 3) Through a combination of an increase in HOA dues from $25 to $35 per household for the coming year with the remainder being paid out of the existing HOA account surplus. Further discussion indicated the majority present felt that the third option of raising the HOA dues by $10 from $25 to $35 for the coming year, coupled with funding the remaining balance out of the existing surplus in the HOA account would be the best plan. A motion was then put forward by Emily to vote on increasing the dues from $25 to $35 per household for the coming year, with the increase to be reevaluated and voted upon next year for continuation if necessary. John Sundheimer gave a second to the motion. A vote was taken and the majority approved increasing the dues from $25 to $35 for the coming year as indicated above.
OFFICER TERM LIMITS: Emily stated that though discussion with Nick that setting officer term limits would be a favorable idea because it will allow more neighbors to become involved in the HOA. Emily also stated that while she and the other officers are enjoying their positions and helping the HOA become more active and revitalized, she does not want to see the present officers become burned out by staying in their positions too long – as happened in the past with John Sundheimer, Cathy Sanderson and Kathy Brown. Emily suggested that the officers and committee member’s terms should be limited to two years, and stated that during the HOA Annual meeting in September 2008 a motion will be put forward to vote in new officers and committee members. Emily encouraged anyone present that would like to get more involved to do so at next years annual meeting, or throughout the year by attending the HOA monthly meetings.
FALL EVENT: During previous monthly meetings a possible pig roast was discussed as a fall event for this year. It was decided that due to the late timing – the pig roast would be planned for next fall. However, by show of hands, it was indicated that a fall cookout would be planned for this year on Sunday October 21 from approximately Noon or 1:00pm to 4:00pm (or later ??) Emily advised that the HOA will provide hamburgers and hot dogs, with those attending bringing their own beverages and a dish to share. The cookout will be in the backyard of Nick and Dawn Melchert at 7364 Stonewood Court, which has a wide-open area for neighbors to gather. A dues collection box, along with a suggestion box could be made available for collection of unpaid dues along with collection of ideas for neighborhood events.
OTHER BUSINESS: Before adjourning the meeting, Emily asked if there were any other questions, comments or concerns. A couple of homeowners present brought their concern regarding the yard of one of the homeowners that was not present at the meeting. Their concern is the appearance of the yard since several large evergreens trees were removed from the homeowner’s property in early August. The concerns included finding out when and what the homeowner plans to do to install a privacy fence and complete the removal of the tree stump(s) and railroad ties that are leaning out into the city sidewalk. Former HOA president John Sundheimer responded to the concern because he had previously spoken to the homeowner involved, regarding plans to remove the trees and put up a privacy fence. John indicated that there was a previously written and signed agreement between the homeowner and the HOA as to the type of fence that would be allowed and the removal and re-grading of the yard landscape. Emily will try to locate the written agreement, and along with John Sundheimer, will contact the homeowner to work out a deadline for installing a new fence, removal of the tree stumps and railroad ties, and re-grading the slope of the yard from the house out to the city sidewalk.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
October 10.........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 21……..Eaglewood HOA Annual Dues Deadline
October 21……..Eaglewood Fall Picnic 1- 4 pm @ Melchert’s Backyard (7364 Stonewood Ct.)
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Wednesday, August 22, 2007
Eaglewood Newsletter - August 2007
Eaglewood Homeowners Association Newsletter
August 1, 2007
Hello Eaglewood Homeowners. The officers and committee members of the Eaglewood Homeowners Association would like to send out a big thank you to each and every homeowner in the neighborhood for making the new Eaglewood sign possible. The sign and the new landscaping look great and add a fresh, updated appearance to our neighborhood. Thanks to all of the great homeowners, Eaglewood can look forward to enjoying our new sign for many years to come. Through your financial support, each of you has shown your continued desire to maintain Eaglewood as a great neighborhood in which to live and raise a family.
Eaglewood HOA - Annual Neighborhood Wide Meeting
Date: September 12, 2007
Time: 7:30pm
Place: Highland Meadows Golf Club
Everyone is encouraged to come to this neighborhood wide meeting. During the meeting we will review the accomplishments of the previous year, and outline goals and events planned for the coming year.
Watering volunteers needed! During the July meeting the officers and committee members present each volunteered a week of their time to water the newly planted landscaping. It is very important that we keep the new plants well watered to give them ample opportunity to become well established during their first year. There are ten households represented by the committee covering ten weeks, that leaves many opportunities for others to get involved and help out Eaglewood! You may have noticed that we have placed a hose reel next to the water faucet to try and make watering as easy as possible. Any volunteers would be much appreciated to get us though the heat of the summer and into the fall. There has been discussion during the monthly meetings about the possibility of installing an automatic sprinkler system for next season, but until then we need volunteers!!
Please contact Andrea or Pat Brady at 419-882-8109 to schedule a week if you are able to help. P.S. you don’t have to water if it rains!
Website’s for the neighborhood have been created.
You can checkout Eaglewood Homeowner’s Association Meeting Notes and Newsletters at http://www.eaglewoodhomeowners.blogspot.com/. You can also check out happenings in the neighborhood at http://localism.com/real-estate/OH/Lucas%20County/Sylvania which is updated periodically by one of our committee members.
New Homeowners
Two new homeowners were welcomed to the neighborhood by Eaglewood Homeowners Association president, Emily Ordorica. Emily welcomed Glen and Tracy Jackowski as well as Kyoung and Hyun Lee with a Welcome Wagon Packets in July. Welcome to Eaglewood!
Fall Pig Roast - Yes!
We are discussing the possibility of holding a pig roast in late September or early October. During the August meeting, the activities committee plans to discuss putting this event together. Details will be announced during the September neighborhood wide meeting at Highland Meadows.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
August 8.........….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 12.....Eaglewood Neighborhood Wide HOA Meeting 7:30pm @ Highland Meadows
October 10..........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
August 1, 2007
Hello Eaglewood Homeowners. The officers and committee members of the Eaglewood Homeowners Association would like to send out a big thank you to each and every homeowner in the neighborhood for making the new Eaglewood sign possible. The sign and the new landscaping look great and add a fresh, updated appearance to our neighborhood. Thanks to all of the great homeowners, Eaglewood can look forward to enjoying our new sign for many years to come. Through your financial support, each of you has shown your continued desire to maintain Eaglewood as a great neighborhood in which to live and raise a family.
Eaglewood HOA - Annual Neighborhood Wide Meeting
Date: September 12, 2007
Time: 7:30pm
Place: Highland Meadows Golf Club
Everyone is encouraged to come to this neighborhood wide meeting. During the meeting we will review the accomplishments of the previous year, and outline goals and events planned for the coming year.
Watering volunteers needed! During the July meeting the officers and committee members present each volunteered a week of their time to water the newly planted landscaping. It is very important that we keep the new plants well watered to give them ample opportunity to become well established during their first year. There are ten households represented by the committee covering ten weeks, that leaves many opportunities for others to get involved and help out Eaglewood! You may have noticed that we have placed a hose reel next to the water faucet to try and make watering as easy as possible. Any volunteers would be much appreciated to get us though the heat of the summer and into the fall. There has been discussion during the monthly meetings about the possibility of installing an automatic sprinkler system for next season, but until then we need volunteers!!
Please contact Andrea or Pat Brady at 419-882-8109 to schedule a week if you are able to help. P.S. you don’t have to water if it rains!
Website’s for the neighborhood have been created.
You can checkout Eaglewood Homeowner’s Association Meeting Notes and Newsletters at http://www.eaglewoodhomeowners.blogspot.com/. You can also check out happenings in the neighborhood at http://localism.com/real-estate/OH/Lucas%20County/Sylvania which is updated periodically by one of our committee members.
New Homeowners
Two new homeowners were welcomed to the neighborhood by Eaglewood Homeowners Association president, Emily Ordorica. Emily welcomed Glen and Tracy Jackowski as well as Kyoung and Hyun Lee with a Welcome Wagon Packets in July. Welcome to Eaglewood!
Fall Pig Roast - Yes!
We are discussing the possibility of holding a pig roast in late September or early October. During the August meeting, the activities committee plans to discuss putting this event together. Details will be announced during the September neighborhood wide meeting at Highland Meadows.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
August 8.........….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 12.....Eaglewood Neighborhood Wide HOA Meeting 7:30pm @ Highland Meadows
October 10..........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Thursday, July 12, 2007
Eaglewood HOA - Meeting Notes - July 2007
Eaglewood Homeowners Association
Meeting Notes - July 2007
July 11, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:44 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Andrea Brady, Robin Reynolds , John Sundheimer and Nick Melchert. Committee members not in attendance were , Bob Bertke, Bill Ludwig, Lisa McCoy, Bill Ruff and Jeano Towns.
The following is an outline of items that were discussed during the meeting.
PROBLEMS DEALING WITH HARMON SIGN:
Emily reviewed the problems encountered while dealing with Harmon Sign Company.
1. The estimated timeline given by Harmon Sign throughout the planning process for the new sign was four weeks from the date of order. The order was placed during the first week of May – the four week timeline would have placed the installation date for the sign on a day the first week of June. The sign was not installed until June 28th.
2. Upon installation on June 28th it was discovered that the graphic for the eagle was incorrect. Harmon Sign did not use the final graphic submitted – with a slightly smaller eagle that included the eagles talons.
3. Emily advised that Bob Bertke talked to Scott Brady from Harmon Sign shortly after the sign was installed. Bob was informed by Scott Brady that a corrected graphic “insert” would be installed the week of July 2nd. Presently, the corrected graphic has still not been installed.
Emily proposed pursuing a discount on the balance owed for the sign due to the various problems encountered. Committee members in attendance agreed that a discount should be sought. It was further discussed that the association should delay approaching Harmon Sign about a discount until after the corrected graphic has been installed on the sign. Emily advised that she has no problem calling Harmon Sign and speaking with someone in a position above Scott Brady regarding the problems and a possible discount. She further advised that before she does so, that given Bob Bertke’s relationship with Scott Brady, she will call Bob and ask him if he will assist in this matter.
Emily advised that payment for the approximately $3,000.00 balance owed on the sign will be withheld until the sign is satisfactorily completed and any discount agreement worked out with Harmon Sign.
COMPENSATION FOR THE LANDSCAPER – BRIAN LANG:
The association committee members discussed compensating Emily’s brother - Brian Lang for his efforts in creating and installing the landscaping design for the new sign. During previous meetings Emily had mentioned that Brian Lang was not going to charge the association for the landscaping project – other than the cost for the plants. The committee had previously discussed and agreed that the landscaper should be compensated – even though both he and Emily have stated that he is charging nothing for his services. The committee considered the approximate time spent in designing the project, as well as time spent purchasing and installing the landscaping materials – coming up with a minimum of 12-15 hours of Brian’s time dedicated to the project. A figure of $300 was agreed upon as compensation for his time and effort. Note: Emily provided a financial report on the breakdown of expenses for the landscaping plants – totaling $521.00, adding in $300.00 for the landscaper the total expenses for landscaping project were $821.00.
INSURANCE POLICY:
Emily brought forward the issue of insurance for the new sign. Costs of insuring the new sign were discussed in previous meetings after Emily had obtained several different quotes. Emily advised that the insurance policy was approximately $289.00 per year. The committee had tabled the decision to put the insurance in place until after the sign was installed. Committee members in attendance agreed that the policy should be put in place as soon as possible. The policy will cover damages up to replacement cost for the sign which will also include a general liability policy to cover the Eaglewood Homeowners Association. Emily will contact the insurance company right away to put the policy in place.
WATERING VOLUNTEERS SCHEDULE:
A discussion for the need to come up with a schedule for volunteers to water the new plants in the island was brought forward. Since the landscaping was completed, Emily has been doing daily watering of the plants. She was recently relieved from doing the watering by Andrea Brady. Pat Brady agreed to work on obtaining volunteers and put together a schedule. Several committee members in attendance volunteered a week each to do the watering. Emily passed a list of individuals whom stated previously that they were willing to help with maintaining the islands landscaping. Pat will contact those individuals for their assistance. It was also discussed and agreed upon that an enclosed hose reel box should be purchased by the association and kept on the island next to the faucet. This will make the job of the watering volunteers a lot less of a hassle due to not having to drag a hose reel to the island each day that watering is required. Emily stated that she will purchase the hose reel for the association.
During the discussion for watering volunteers a concern developed regarding the ability to obtain an adequate number of volunteers – outside of the association officers and active committee members. It was discussed that should there not be enough homeowners willing to volunteer and actually follow through with watering the island landscaping regularly, an automatic sprinkling system should be investigated. Emily advised that she will contact a lawn irrigation company to get an idea of how much a sprinkler system would cost.
NEW NEIGHBORS:
Emily advised that she welcomed new neighbors to the neighborhood with a Welcome Packet on July 9th. The new neighbors are Glen and Tracy Jackowski at 7371 Grenlock. It was also brought to Emily’s attention that there are new neighbors in the former Woodruff’s residence at 5919 Eaglewood, Emily advised she will deliver a Welcome Packet to the new owners (Listed in AEREIS as Kyoung and Hyun Lee).
WATER FAUCET:
Robin Reynolds was present at the meeting and attended to reimbursing some expenses to several committee members. Among the expenses paid was reimbursement to John Sundheimer for the replacement faucet on the islands. Also paid out was a check for $300.00 to Brian Lang for the landscaping. After writing checks for all currently due association expenses and including deduction for the approximately $3000,00 owed to Harmon sign, Robin advised that the available balance in the association account as approximately $1,400.00.
NEWLETTER: Nick advised that the bi-yearly newsletter will be put out this month and asked
the committee for ideas on what to include. The following items were brought up for inclusion in the newsletter.
www.eaglwoodhomeowners.blogspot.com
Sign Project Thank You
Water Volunteers
New Neighbor announcements
Possible Fall Pig Roast
September – Neighborhood wide meeting
Dues Collection Begins in September – reminder
Meeting adjourned 8:47pm.
NOTE: Newsletters and meeting notes can now be viewed at
http://www.eaglewoodhomeowners.blogspot.com/.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
July 11…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 8.........….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 12.....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 10..........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Meeting Notes - July 2007
July 11, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:44 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Andrea Brady, Robin Reynolds , John Sundheimer and Nick Melchert. Committee members not in attendance were , Bob Bertke, Bill Ludwig, Lisa McCoy, Bill Ruff and Jeano Towns.
The following is an outline of items that were discussed during the meeting.
PROBLEMS DEALING WITH HARMON SIGN:
Emily reviewed the problems encountered while dealing with Harmon Sign Company.
1. The estimated timeline given by Harmon Sign throughout the planning process for the new sign was four weeks from the date of order. The order was placed during the first week of May – the four week timeline would have placed the installation date for the sign on a day the first week of June. The sign was not installed until June 28th.
2. Upon installation on June 28th it was discovered that the graphic for the eagle was incorrect. Harmon Sign did not use the final graphic submitted – with a slightly smaller eagle that included the eagles talons.
3. Emily advised that Bob Bertke talked to Scott Brady from Harmon Sign shortly after the sign was installed. Bob was informed by Scott Brady that a corrected graphic “insert” would be installed the week of July 2nd. Presently, the corrected graphic has still not been installed.
Emily proposed pursuing a discount on the balance owed for the sign due to the various problems encountered. Committee members in attendance agreed that a discount should be sought. It was further discussed that the association should delay approaching Harmon Sign about a discount until after the corrected graphic has been installed on the sign. Emily advised that she has no problem calling Harmon Sign and speaking with someone in a position above Scott Brady regarding the problems and a possible discount. She further advised that before she does so, that given Bob Bertke’s relationship with Scott Brady, she will call Bob and ask him if he will assist in this matter.
Emily advised that payment for the approximately $3,000.00 balance owed on the sign will be withheld until the sign is satisfactorily completed and any discount agreement worked out with Harmon Sign.
COMPENSATION FOR THE LANDSCAPER – BRIAN LANG:
The association committee members discussed compensating Emily’s brother - Brian Lang for his efforts in creating and installing the landscaping design for the new sign. During previous meetings Emily had mentioned that Brian Lang was not going to charge the association for the landscaping project – other than the cost for the plants. The committee had previously discussed and agreed that the landscaper should be compensated – even though both he and Emily have stated that he is charging nothing for his services. The committee considered the approximate time spent in designing the project, as well as time spent purchasing and installing the landscaping materials – coming up with a minimum of 12-15 hours of Brian’s time dedicated to the project. A figure of $300 was agreed upon as compensation for his time and effort. Note: Emily provided a financial report on the breakdown of expenses for the landscaping plants – totaling $521.00, adding in $300.00 for the landscaper the total expenses for landscaping project were $821.00.
INSURANCE POLICY:
Emily brought forward the issue of insurance for the new sign. Costs of insuring the new sign were discussed in previous meetings after Emily had obtained several different quotes. Emily advised that the insurance policy was approximately $289.00 per year. The committee had tabled the decision to put the insurance in place until after the sign was installed. Committee members in attendance agreed that the policy should be put in place as soon as possible. The policy will cover damages up to replacement cost for the sign which will also include a general liability policy to cover the Eaglewood Homeowners Association. Emily will contact the insurance company right away to put the policy in place.
WATERING VOLUNTEERS SCHEDULE:
A discussion for the need to come up with a schedule for volunteers to water the new plants in the island was brought forward. Since the landscaping was completed, Emily has been doing daily watering of the plants. She was recently relieved from doing the watering by Andrea Brady. Pat Brady agreed to work on obtaining volunteers and put together a schedule. Several committee members in attendance volunteered a week each to do the watering. Emily passed a list of individuals whom stated previously that they were willing to help with maintaining the islands landscaping. Pat will contact those individuals for their assistance. It was also discussed and agreed upon that an enclosed hose reel box should be purchased by the association and kept on the island next to the faucet. This will make the job of the watering volunteers a lot less of a hassle due to not having to drag a hose reel to the island each day that watering is required. Emily stated that she will purchase the hose reel for the association.
During the discussion for watering volunteers a concern developed regarding the ability to obtain an adequate number of volunteers – outside of the association officers and active committee members. It was discussed that should there not be enough homeowners willing to volunteer and actually follow through with watering the island landscaping regularly, an automatic sprinkling system should be investigated. Emily advised that she will contact a lawn irrigation company to get an idea of how much a sprinkler system would cost.
NEW NEIGHBORS:
Emily advised that she welcomed new neighbors to the neighborhood with a Welcome Packet on July 9th. The new neighbors are Glen and Tracy Jackowski at 7371 Grenlock. It was also brought to Emily’s attention that there are new neighbors in the former Woodruff’s residence at 5919 Eaglewood, Emily advised she will deliver a Welcome Packet to the new owners (Listed in AEREIS as Kyoung and Hyun Lee).
WATER FAUCET:
Robin Reynolds was present at the meeting and attended to reimbursing some expenses to several committee members. Among the expenses paid was reimbursement to John Sundheimer for the replacement faucet on the islands. Also paid out was a check for $300.00 to Brian Lang for the landscaping. After writing checks for all currently due association expenses and including deduction for the approximately $3000,00 owed to Harmon sign, Robin advised that the available balance in the association account as approximately $1,400.00.
NEWLETTER: Nick advised that the bi-yearly newsletter will be put out this month and asked
the committee for ideas on what to include. The following items were brought up for inclusion in the newsletter.
www.eaglwoodhomeowners.blogspot.com
Sign Project Thank You
Water Volunteers
New Neighbor announcements
Possible Fall Pig Roast
September – Neighborhood wide meeting
Dues Collection Begins in September – reminder
Meeting adjourned 8:47pm.
NOTE: Newsletters and meeting notes can now be viewed at
http://www.eaglewoodhomeowners.blogspot.com/.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
July 11…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 8.........….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 12.....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 10..........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Wednesday, July 4, 2007
Eaglewood HOA - Meeting Notes - June 2007
Eaglewood Homeowners Association
Meeting Notes
June 13, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:30 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Andrea Brady, John Sundheimer and Nick Melchert. Committee members not in attendance were , Bob Bertke, Bill Ludwig, Lisa McCoy, Robin Reynolds, Bill Ruff, and Jeano Towns.
The following is an outline of items that were discussed during the meeting.
Water Faucet:
John Sundheimer reported on the replacement of the water faucet in the island area. The first week in June, a water leak undergound around the water faucet in the island was discovered by Emily. Emily contacted John Sundheimer – whom had previously helped replace the water standpipe about ten years prior. John dug a hole around the existing standpipe along with help from Jim Brazeau, Nick Melchert and Brad Towns. It was discovered that there was a hole approximately 2 inches long rusted through the standpipe – about 4 feet under ground. John went to several different plumbing supply and home centers to locate and purchase the parts needed to replace the standpipe and faucet. John has the receipts for the items purchased and will turn them in to Robin Reynolds for re-imbursement.
SIGN DELAY:
Emily informed the committee that Harmon Signs had recently advised her due to production problems at the plant where the sign is being manufactured, the sign installation will be delayed until the last week in June. The committee discussed that this installation date was the latest that the sign could be installed and still allow time for completion of the landscaping project before targeted deadline for completion by the beginning of the Jamie Farr Golf tournament.
LANDSCAPING PROJECT:
The landscaping project was discussed with regard to the delay in sign installation. Emily advised that we will need to coordinate the landscaping completion once she gets an update from Harmon Sign company regarding actual delivery date for the sign. Emily advised she will contact Scott from Harman sign to try and get a projected delivery/installation date. Emily also advised that the plants for landscaping will be purchased through the Andersons, and that she may be able to work out a 10% discount. The ordering for the landscaping mulch will also be done by Emily – she plans to purchase a load for the islands along with some for her yard and split the delivery fee with the association which will end up saving the HOA money on the delivery charge.
INSURANCE:
The insurance policy for the sign was discussed briefly. It was decided to wait until the next meeting in July – after the sign is installed to finalize plans to put the insurance policy on the sign in place.
NOTE: Newsletters can now be viewed at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
July 11…………..Eaglewood Sign Order to be placed
August 8.........….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 12.....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 10..........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica CoffeeDecember………No Meeting Planned – Happy Holidays!
Meeting Notes
June 13, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:30 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Andrea Brady, John Sundheimer and Nick Melchert. Committee members not in attendance were , Bob Bertke, Bill Ludwig, Lisa McCoy, Robin Reynolds, Bill Ruff, and Jeano Towns.
The following is an outline of items that were discussed during the meeting.
Water Faucet:
John Sundheimer reported on the replacement of the water faucet in the island area. The first week in June, a water leak undergound around the water faucet in the island was discovered by Emily. Emily contacted John Sundheimer – whom had previously helped replace the water standpipe about ten years prior. John dug a hole around the existing standpipe along with help from Jim Brazeau, Nick Melchert and Brad Towns. It was discovered that there was a hole approximately 2 inches long rusted through the standpipe – about 4 feet under ground. John went to several different plumbing supply and home centers to locate and purchase the parts needed to replace the standpipe and faucet. John has the receipts for the items purchased and will turn them in to Robin Reynolds for re-imbursement.
SIGN DELAY:
Emily informed the committee that Harmon Signs had recently advised her due to production problems at the plant where the sign is being manufactured, the sign installation will be delayed until the last week in June. The committee discussed that this installation date was the latest that the sign could be installed and still allow time for completion of the landscaping project before targeted deadline for completion by the beginning of the Jamie Farr Golf tournament.
LANDSCAPING PROJECT:
The landscaping project was discussed with regard to the delay in sign installation. Emily advised that we will need to coordinate the landscaping completion once she gets an update from Harmon Sign company regarding actual delivery date for the sign. Emily advised she will contact Scott from Harman sign to try and get a projected delivery/installation date. Emily also advised that the plants for landscaping will be purchased through the Andersons, and that she may be able to work out a 10% discount. The ordering for the landscaping mulch will also be done by Emily – she plans to purchase a load for the islands along with some for her yard and split the delivery fee with the association which will end up saving the HOA money on the delivery charge.
INSURANCE:
The insurance policy for the sign was discussed briefly. It was decided to wait until the next meeting in July – after the sign is installed to finalize plans to put the insurance policy on the sign in place.
NOTE: Newsletters can now be viewed at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
July 11…………..Eaglewood Sign Order to be placed
August 8.........….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 12.....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 10..........Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica CoffeeDecember………No Meeting Planned – Happy Holidays!
Eaglewood HOA - Meeting Notes - May 2007
Eaglewood Homeowners Association
Meeting Notes
May 9, 2007 7:30pm – Nautica Coffee
The meeting was called to order at 7:45pm
Emily Ordorica passed out the meeting agenda, containing items to be addressed regarding completion of the new Eaglewood sign and landscaping.
The Officers and Committee members in attendance were:
Emily Ordorica, Nick Melchert, Bill Ludwig, Jeano Towns, Bob Bertke and Lisa McCoy. Committee members not in attendance, John Sundheimer, Robin Reynolds, Bill Ruff, and Patrick and Andrea Brady.
The following is an outline of items that were discussed during the meeting.
EAGLEWOOD SIGN UPDATE:
Emily advised that the new Eaglewood sign was ordered on May 1st. A contract was signed and a check was drafted for the deposit on the order. The final design that was submitted is copied below. The design includes minor changes to the sign that were made to make the eagle slightly smaller and add talons to the eagle that were missing in previous designs. Also, the white accent stripe around the tan/taupe eagle background color was made slightly wider.
TIMELINE FOR INSTALLATION: Four weeks – which should be around June 1st.
LANDSCAPING:
Emily suggested a start date for beginning removal of the existing landscaping around Sunday May 20th. A flyer will be put together and sent to those people on the sign-up sheet from the February meeting. Emily further stated that her brother whom will be doing the landscaping is not charging anything for his services on the project – he advised that the $500 budgeted for the landscaping is to be used for materials. It was suggested by several committee members that he should be compensated for his services if any surplus funds are left over from the sign fees that were collected. Nick Melchert advised Emily that he would be available during the last week of May from the 25 – 28 to assist the landscaper with any labor needed for the project.
LAWN SERVICE:
Bill Ludwig advised that he had contacted Land Art and Tru-Green Chem Lawn and obtained quotes for lawn care service for the islands. Land Art was $29 per application and Tru-Green was $38 per application. Bill recommended and the committee agreed that the association will move forward with the lower quote. Bill will be forwarding the association billing information to Land Art for 3 applications per year – Spring/Summer/Fall.
MISCELLANEOUS:
A summer event such as an Eaglewood 20 Year Celebration was brought up for discussion. The committee briefly discussed the event. It was decided to table the discussion until the next meeting in June, when the sign project would be completed and the committee could focus on and plan a possible summer event.
NOTE: Newsletters can now be viewed at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
June 1............….Eaglewood Sign to be installed and landscaping completed this week
June 13.............. Eaglewood Homeowners Meeting 7:30pm @ Nautica CoffeeJune 30...............Deadline for completion of Eaglewood sign replacement
Meeting Notes
May 9, 2007 7:30pm – Nautica Coffee
The meeting was called to order at 7:45pm
Emily Ordorica passed out the meeting agenda, containing items to be addressed regarding completion of the new Eaglewood sign and landscaping.
The Officers and Committee members in attendance were:
Emily Ordorica, Nick Melchert, Bill Ludwig, Jeano Towns, Bob Bertke and Lisa McCoy. Committee members not in attendance, John Sundheimer, Robin Reynolds, Bill Ruff, and Patrick and Andrea Brady.
The following is an outline of items that were discussed during the meeting.
EAGLEWOOD SIGN UPDATE:
Emily advised that the new Eaglewood sign was ordered on May 1st. A contract was signed and a check was drafted for the deposit on the order. The final design that was submitted is copied below. The design includes minor changes to the sign that were made to make the eagle slightly smaller and add talons to the eagle that were missing in previous designs. Also, the white accent stripe around the tan/taupe eagle background color was made slightly wider.
TIMELINE FOR INSTALLATION: Four weeks – which should be around June 1st.
LANDSCAPING:
Emily suggested a start date for beginning removal of the existing landscaping around Sunday May 20th. A flyer will be put together and sent to those people on the sign-up sheet from the February meeting. Emily further stated that her brother whom will be doing the landscaping is not charging anything for his services on the project – he advised that the $500 budgeted for the landscaping is to be used for materials. It was suggested by several committee members that he should be compensated for his services if any surplus funds are left over from the sign fees that were collected. Nick Melchert advised Emily that he would be available during the last week of May from the 25 – 28 to assist the landscaper with any labor needed for the project.
LAWN SERVICE:
Bill Ludwig advised that he had contacted Land Art and Tru-Green Chem Lawn and obtained quotes for lawn care service for the islands. Land Art was $29 per application and Tru-Green was $38 per application. Bill recommended and the committee agreed that the association will move forward with the lower quote. Bill will be forwarding the association billing information to Land Art for 3 applications per year – Spring/Summer/Fall.
MISCELLANEOUS:
A summer event such as an Eaglewood 20 Year Celebration was brought up for discussion. The committee briefly discussed the event. It was decided to table the discussion until the next meeting in June, when the sign project would be completed and the committee could focus on and plan a possible summer event.
NOTE: Newsletters can now be viewed at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
June 1............….Eaglewood Sign to be installed and landscaping completed this week
June 13.............. Eaglewood Homeowners Meeting 7:30pm @ Nautica CoffeeJune 30...............Deadline for completion of Eaglewood sign replacement
Eaglewood HOA Meeting Notes - April 2007
Eaglewood Homeowners Association
Meeting Notes
April 4, 2007 7:30pm – Nautica Coffee
Eaglewood Sign – Final Paint Design
(Minor changes to the sign shown will be a slightly smaller eagle & possibly a slightly wider white accent stripe around the tan/taupe eagle background color.)
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Andrea Brady, Nick Melchert, Robin Reynolds, Bill Ludwig, Jeano Towns and John Sundheimer. Committee members not in attendance, Bob Bertke, Bill Ruff and Lisa McCoy.
The following is an outline of items that were discussed during the meeting.
UNPAID SIGN FEES:
Robin Reynolds supplied the committee with copies of the neighborhood list of homeowners. The list shows the payment status of the sign fee for each homeowner. As of the meeting date, the list reflected that there were 6 unpaid homeowners and two vacant houses. Through discussion it was discovered that one of the homes listed as vacant – 6033 Eaglewood was actually occupied by Ryan Beat. Further discussion of some of the unpaid homeowners resulted in finalizing a list of 9 homeowners – including homeowners of unoccupied homes that will be sent a final reminder letter with an April 12th deadline for payment. Patrick Brady advised from his knowledge of the real estate industry, that any uncollected fees from unoccupied homes currently for sale, could ultimately be collected as an outstanding debt from the homeowner at closing.
Nick Melchert provided Emily Ordorica a draft of the final reminder letter to be sent to the unpaid homeowners. Emily and each of the committee members present reviewed the letter. All in attendance agreed the letter was acceptable, and should be updated to include all nine remaining unpaid homeowners. (Note: The letter was updated and mailed out April 5th.)
LAWN SERVICE:
Emily brought forward that we should consider changing the lawn service that fertilizes the island areas. It was discussed among the committee members and decided that another service be given a chance to bid to supply this service to the HOA. Bill Ludwig volunteered to contact the service he uses – Tru Green and ask them for a quote. If the quote is competitive, the committee agreed the service should be changed. Emily advised that the current company would be contacted to cancel their service – before they apply the first application.
The mowing service provider was brought up for discussion, and it was decided that his costs seem very reasonable, and that the HOA would continue to use his services.
FINAL PAINT DESIGN FOR THE NEW EAGLEWOOD SIGN:
Emily supplied the committee with printouts of some new paint design and color options that she had Harmon Sign work up. John Sundheimer also displayed them on his laptop computer for everyone to review. The new designs were looked over and everyone leaned toward the sign above. One of the committee members suggested possibly making the spread wing eagle be made slightly smaller. Another suggested making the white accent stripe a little wider around the tan/taupe background of the eagle. Finally, another committee member suggested adding the tan/taupe background color underneath the EAGLEWOOD as an accent (as was done in some of the other design options). The committee took one of the printouts and did a cut and paste job of the tan/taupe accent stripe form one of the other design layouts and taped in place where it would be on the sign for everyone to review. Everyone in attendance agreed the eagle should be made slightly smaller, the white accent stripe around the tan/taupe eagle background should be slightly wider, and that tan/taupe accent stripe should be included in the final paint design. Emily will be contacting Harmon Sign to make the final changes. Emily suggested another meeting for final approval once the design was changed, everyone in attendance stated that another meeting was not necessary, and that they were all in agreement that once the design was changed, that Emily should place the order for the sign.
The meeting was adjourned at approximately 8:40pm. Next meeting May 9th, unless another is called regarding the sign project before the next meeting.
NOTE: Newsletters can now be viewed at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
April 16………..Eaglewood Sign Order to be placed
May 9..............….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 13.............. Eaglewood Homeowners Meeting 7:30pm @ Nautica CoffeeJune 30...............Deadline for completion of Eaglewood sign replacement
Meeting Notes
April 4, 2007 7:30pm – Nautica Coffee
Eaglewood Sign – Final Paint Design
(Minor changes to the sign shown will be a slightly smaller eagle & possibly a slightly wider white accent stripe around the tan/taupe eagle background color.)
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Andrea Brady, Nick Melchert, Robin Reynolds, Bill Ludwig, Jeano Towns and John Sundheimer. Committee members not in attendance, Bob Bertke, Bill Ruff and Lisa McCoy.
The following is an outline of items that were discussed during the meeting.
UNPAID SIGN FEES:
Robin Reynolds supplied the committee with copies of the neighborhood list of homeowners. The list shows the payment status of the sign fee for each homeowner. As of the meeting date, the list reflected that there were 6 unpaid homeowners and two vacant houses. Through discussion it was discovered that one of the homes listed as vacant – 6033 Eaglewood was actually occupied by Ryan Beat. Further discussion of some of the unpaid homeowners resulted in finalizing a list of 9 homeowners – including homeowners of unoccupied homes that will be sent a final reminder letter with an April 12th deadline for payment. Patrick Brady advised from his knowledge of the real estate industry, that any uncollected fees from unoccupied homes currently for sale, could ultimately be collected as an outstanding debt from the homeowner at closing.
Nick Melchert provided Emily Ordorica a draft of the final reminder letter to be sent to the unpaid homeowners. Emily and each of the committee members present reviewed the letter. All in attendance agreed the letter was acceptable, and should be updated to include all nine remaining unpaid homeowners. (Note: The letter was updated and mailed out April 5th.)
LAWN SERVICE:
Emily brought forward that we should consider changing the lawn service that fertilizes the island areas. It was discussed among the committee members and decided that another service be given a chance to bid to supply this service to the HOA. Bill Ludwig volunteered to contact the service he uses – Tru Green and ask them for a quote. If the quote is competitive, the committee agreed the service should be changed. Emily advised that the current company would be contacted to cancel their service – before they apply the first application.
The mowing service provider was brought up for discussion, and it was decided that his costs seem very reasonable, and that the HOA would continue to use his services.
FINAL PAINT DESIGN FOR THE NEW EAGLEWOOD SIGN:
Emily supplied the committee with printouts of some new paint design and color options that she had Harmon Sign work up. John Sundheimer also displayed them on his laptop computer for everyone to review. The new designs were looked over and everyone leaned toward the sign above. One of the committee members suggested possibly making the spread wing eagle be made slightly smaller. Another suggested making the white accent stripe a little wider around the tan/taupe background of the eagle. Finally, another committee member suggested adding the tan/taupe background color underneath the EAGLEWOOD as an accent (as was done in some of the other design options). The committee took one of the printouts and did a cut and paste job of the tan/taupe accent stripe form one of the other design layouts and taped in place where it would be on the sign for everyone to review. Everyone in attendance agreed the eagle should be made slightly smaller, the white accent stripe around the tan/taupe eagle background should be slightly wider, and that tan/taupe accent stripe should be included in the final paint design. Emily will be contacting Harmon Sign to make the final changes. Emily suggested another meeting for final approval once the design was changed, everyone in attendance stated that another meeting was not necessary, and that they were all in agreement that once the design was changed, that Emily should place the order for the sign.
The meeting was adjourned at approximately 8:40pm. Next meeting May 9th, unless another is called regarding the sign project before the next meeting.
NOTE: Newsletters can now be viewed at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
April 16………..Eaglewood Sign Order to be placed
May 9..............….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 13.............. Eaglewood Homeowners Meeting 7:30pm @ Nautica CoffeeJune 30...............Deadline for completion of Eaglewood sign replacement
Eaglewood HOA - Meeting Notes - March 2007
Eaglewood Homeowners Association
Agenda for Meeting
March 14, 2007
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:45 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Bob Bertke, Nick Melchert, Robin Reynolds and John Sundheimer. Committee members not in attendance, Bill Ludwig, Bill Ruff, Jeano Towns and Lisa McCoy.
The following Outline of items were all brought forward by Emily and discussed during the meeting. The results of the discussions are typed in italics within or directly following each section.
1. Collection for Sign Replacement Project
Emily reported that Robin Reynolds has received $1500.00 toward the sign project to date. Robin stated that this figure did not include two more households that she received checks from today. Robin provided a financial summary statement outlining the association dues, sign fees, association expenses and total account balance on the ledger to date for inclusion in the meeting records. The committee members present were pleased with the progress in collections of fees for the sign replacement project. It was further discussed that with only two weeks left until the target date of April 1 to have all the dues collected, that a reminder note should be sent out to those homeowners that have not paid their sign replacement fee.
- Nick Melchert will draft a reminder letter and send it out to
each of the homeowners that have not paid. The letter will
include wording indicating that the committee will be
contacting them via telephone or at their doorstep during
the final week of March if their fee remains uncollected.
This is to be done as soon as possible in order to try and
meet the April 1 target date.
- Nick will also draft a reminder letter to the 4-5
homeowners that have not paid their September 2006
association dues. This will also be done as soon as
possible.
2. Discuss and decide on colors for the sign. Finalize design.
There was a unanimous consensus among the committee members present that the background color for the Eaglewood Sign should be one of the burgundy shades shown in the designs provided by Harmon Sign. The committee discussed several options for the lettering and the eagle design that will be incorporated in the sign. Emily had photocopies of the sign and made notes on several different copies with color options discussed during the meeting. Harmon sign will be contacted to produce new printouts showing the sign with burgundy background and lettering in either an off-white color (matching the sign structure color) or gold lettering. It was also decided that a copy should also be produced with a black background and gold lettering for comparison and consideration. Some possible color options for the eagle were discussed, with committee members leaning toward a gold color eagle, with possibly a different color inside the ring that circles the eagle. It was discussed that Harmon sign should provide some creative coloring ideas for the eagle design as well so the color options can be finalized during the April meeting.
3. Date to start sign installation
The committee discussed when the sign installation should be started. A review of previous meeting notes indicated that Scott from Harmon Sign had discussed a total turnaround time from the order date to completing the project would be approximately one month. Further review of the notes indicated that the landscaper suggested plantings for the re-landscaping be done as early as possible in May in order to give the plants their best chance to grow successfully this summer.
Considering the above, it was decided that the sign should be
ordered by April 15th, projecting a completion date around May 15th, so that landscaping can begin in early to mid May.
4. Discuss the idea of posting a sign thanking the neighborhood
for voting for the new sign.
Emily advised that she and Nick had previously talked about putting out a sign or signs thanking the Eaglewood community for voting for the sign project. Emily asked Pat Brady if Andrea Brady would be willing to make two thank you signs – Pat indicated that he would “volunteer” her. One of the signs will be posted near the neighborhood entrance on the islands and the other at the north end in the McCoy’s yard.
5. Discuss the idea of posting a “thermometer” sign to
report the progress in collecting the sign fees and for later use when collecting association dues.
Emily advised that she and Nick had also previously talked about putting out a “thermometer” type of sign to show the progress toward collecting the sign fees. The sign would serve the purpose of reminding and motivating those homeowners that have not paid their dues. Nick will look into making the sign and getting it posted as soon as possible in conjunction with the mailing of the reminder letters.
6. Nick Melchert and Patrick Brady have started blogs to
discuss Eaglewood News.
Emily announced that both Nick Melchert and Patrick Brady had put together web logs to announce Eaglewood news and support the neighborhood association.
Nick’s blog presently contains postings of the Eaglewood Newsletters. As the blog is developed, it may include additional news and happenings. Neighbors are able to post comments on the blog, which can be accessed at:
http://www.eaglewoodhomeowners.blogspot.com/
Patrick’s blog is part of a nationwide real estate network of neighborhoods. You can access the blog at the address listed below. When you go to the address you will need to surf to the state of Ohio, then to the city of Sylvania, then to Eaglewood.
http://www.localism.com/
7. Thank you to everyone who helped take the island
Christmas lights down.
Emily wanted to thank everyone that helped take the island Christmas lights down. John Sundheimer stated that Bill Ludwig took them all down himself Saturday March 10th. A big thanks to Bill Ludwig!
8. Any Other Business To Be Addressed
None discussed. Next meeting is April 11th. Meeting adjourned approximately 8:45pm.
Agenda for Meeting
March 14, 2007
Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:45 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Bob Bertke, Nick Melchert, Robin Reynolds and John Sundheimer. Committee members not in attendance, Bill Ludwig, Bill Ruff, Jeano Towns and Lisa McCoy.
The following Outline of items were all brought forward by Emily and discussed during the meeting. The results of the discussions are typed in italics within or directly following each section.
1. Collection for Sign Replacement Project
Emily reported that Robin Reynolds has received $1500.00 toward the sign project to date. Robin stated that this figure did not include two more households that she received checks from today. Robin provided a financial summary statement outlining the association dues, sign fees, association expenses and total account balance on the ledger to date for inclusion in the meeting records. The committee members present were pleased with the progress in collections of fees for the sign replacement project. It was further discussed that with only two weeks left until the target date of April 1 to have all the dues collected, that a reminder note should be sent out to those homeowners that have not paid their sign replacement fee.
- Nick Melchert will draft a reminder letter and send it out to
each of the homeowners that have not paid. The letter will
include wording indicating that the committee will be
contacting them via telephone or at their doorstep during
the final week of March if their fee remains uncollected.
This is to be done as soon as possible in order to try and
meet the April 1 target date.
- Nick will also draft a reminder letter to the 4-5
homeowners that have not paid their September 2006
association dues. This will also be done as soon as
possible.
2. Discuss and decide on colors for the sign. Finalize design.
There was a unanimous consensus among the committee members present that the background color for the Eaglewood Sign should be one of the burgundy shades shown in the designs provided by Harmon Sign. The committee discussed several options for the lettering and the eagle design that will be incorporated in the sign. Emily had photocopies of the sign and made notes on several different copies with color options discussed during the meeting. Harmon sign will be contacted to produce new printouts showing the sign with burgundy background and lettering in either an off-white color (matching the sign structure color) or gold lettering. It was also decided that a copy should also be produced with a black background and gold lettering for comparison and consideration. Some possible color options for the eagle were discussed, with committee members leaning toward a gold color eagle, with possibly a different color inside the ring that circles the eagle. It was discussed that Harmon sign should provide some creative coloring ideas for the eagle design as well so the color options can be finalized during the April meeting.
3. Date to start sign installation
The committee discussed when the sign installation should be started. A review of previous meeting notes indicated that Scott from Harmon Sign had discussed a total turnaround time from the order date to completing the project would be approximately one month. Further review of the notes indicated that the landscaper suggested plantings for the re-landscaping be done as early as possible in May in order to give the plants their best chance to grow successfully this summer.
Considering the above, it was decided that the sign should be
ordered by April 15th, projecting a completion date around May 15th, so that landscaping can begin in early to mid May.
4. Discuss the idea of posting a sign thanking the neighborhood
for voting for the new sign.
Emily advised that she and Nick had previously talked about putting out a sign or signs thanking the Eaglewood community for voting for the sign project. Emily asked Pat Brady if Andrea Brady would be willing to make two thank you signs – Pat indicated that he would “volunteer” her. One of the signs will be posted near the neighborhood entrance on the islands and the other at the north end in the McCoy’s yard.
5. Discuss the idea of posting a “thermometer” sign to
report the progress in collecting the sign fees and for later use when collecting association dues.
Emily advised that she and Nick had also previously talked about putting out a “thermometer” type of sign to show the progress toward collecting the sign fees. The sign would serve the purpose of reminding and motivating those homeowners that have not paid their dues. Nick will look into making the sign and getting it posted as soon as possible in conjunction with the mailing of the reminder letters.
6. Nick Melchert and Patrick Brady have started blogs to
discuss Eaglewood News.
Emily announced that both Nick Melchert and Patrick Brady had put together web logs to announce Eaglewood news and support the neighborhood association.
Nick’s blog presently contains postings of the Eaglewood Newsletters. As the blog is developed, it may include additional news and happenings. Neighbors are able to post comments on the blog, which can be accessed at:
http://www.eaglewoodhomeowners.blogspot.com/
Patrick’s blog is part of a nationwide real estate network of neighborhoods. You can access the blog at the address listed below. When you go to the address you will need to surf to the state of Ohio, then to the city of Sylvania, then to Eaglewood.
http://www.localism.com/
7. Thank you to everyone who helped take the island
Christmas lights down.
Emily wanted to thank everyone that helped take the island Christmas lights down. John Sundheimer stated that Bill Ludwig took them all down himself Saturday March 10th. A big thanks to Bill Ludwig!
8. Any Other Business To Be Addressed
None discussed. Next meeting is April 11th. Meeting adjourned approximately 8:45pm.
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