Eaglewood HOA - Meeting Notes June 2008

Eaglewood Homeowners Association
Meeting Notes - June 2008
June 11, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:42 pm.

The Officers and Committee members in attendance were:
Emily Ordorica, Nick Melchert and Jeano Towns. Also in attendance was Eaglewood resident Joan Torzewski. Committee members not in attendance were, Bob Bertke, Patrick Brady, Andrea Brady, Bill Ludwig, Lisa McCoy, Robin Reynolds and John Sundheimer.


EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:

IRRIGATION PROJECT DELAYS AND ISSUES:

Emily brought forward for discussion the fact that the irrigation project is currently on hold due to the following circumstances:

Mr. Creekmore from Just Another Lawn Service went to the Sylvania Water Department to pull his permit. The water department advised him that the yard hydrant installed in the boulevard islands is no longer up to code. They advised him that it would need to be removed – due to the possibility of ground water contaminating the city water supply.

Emily followed up her conversation with Mr. Creekmore by contacting the Sylvania Water Department – and spoke to a gentleman named Rick. Rick explained to Emily that the yard hydrant could be replaced with an in ground faucet with an in-line backflow valve. The backflow valve has to be installed by a plumber licensed to install a backflow valve. The backflow valve installation has to be inspected (Rick advised the cost for the inspection should be around $80-$150.) Rick further advised Emily that an EPA inspection is required to be done annually by a plumber licensed to do the backflow valve inspection.

Emily advised that the project is on hold until either a special meeting, or the scheduled July HOA Meeting. During that time frame, additional information will need to be gathered to discuss whether the project will be able to proceed. Emily will attempt to obtain the following information.

Contact a plumber licensed to install and inspect the faucet with backflow valve.
Firm up inspection requirements and costs.
Contact Mr. Creekmore to meet with us at the next meeting if necessary.

If it becomes apparent that the irrigation project will not be able to proceed this year, Emily advised that we will need to solicit volunteers to water the island plants.

DUES COLLECTION:

Robin Reynolds was not in attendance. The committee members in attendance were in need of information on outstanding dues, so Robin was contacted via cell phone to get the information. Robin advised that she was not at home, but to her recollection there were 11 homeowners that had not paid their dues. Robin advised that she will distribute late notices to all of the unpaid homeowners.


TOPICS TO INCLUDE IN THE JULY NEWSLETTER:

New Officers & Committee Members needed – September Elections
Fall Neighborhood Cookout
What your HOA does for you.
Irrigation System








MAILBOX REQUEST:

Emily advised that she had been contacted by one of the homeowners regarding installing a new mailbox. Emily had informed the neighbor to supply details regarding the type of mailbox the neighbor intended to install by five days prior to the June HOA meeting. The neighbor gave Emily a printout the day before the meeting, showing the type of mailbox that they want to install. Emily passed around the printout to the committee members – showing a “Rubbermaid” style mailbox. The committee members present were all in agreement that the proposed mailbox does not conform to the type required by the Eaglewood deed restrictions. It was decided that the issue would need to be tabled until the July HOA meeting when there would be enough officers and committee members in attendance to vote on the request.


OTHER BUSINESS:

It was brought forward that raising dues may be required if the HOA realizes increased costs for services – such as lawn care, utilities and irrigation inspections.

Meeting adjourned 8:30pm.

NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.



Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!