Monday, March 2, 2009
Eaglewood HOA - January 2009 Meeting Notes
Eaglewood Homeowners Association
Meeting Notes - January 2009
January 14, 2009 7:30pm – Nautica Coffee
Patrick Brady – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Patrick Brady, Steve Sanderson, Bill Ludwig, Nick Melchert and John Sundheimer. Committee members not in attendance were Bob Bertke , Andrea Brady and Emily Ordorica.
PATRICK BRADY HANDED OUT A MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
TRANSITION STATUS:
Patrick advised that he will be getting with past President, Emily Ordorica to obtain her records and paperwork. Steve Sanderson advised that he will contact past treasurer Robin Reynolds to obtain the financials and other treasury paperwork. Patrick advised that Robin Reynolds suggested the HOA look into changing banks – due to increased fees to the association. Patrick and Steve will meet with Emily and Robin to either have the bank account signatures changed over to the new officers names, or closed, with new accounts being put into the new officers names.
REVIEW FINANCIAL DATA:
Previous Treasurer Robin Reynolds was not present. Steve Sanderson will contact Robin to obtain the treasury paperwork, and work out changing the HOA accounts into the new officers names. Dues collection was discussed – reminder notices went out in November. As of the last meeting in November – 38 of the 74 homeowners had paid their 2008-2009 dues. Steve will get updated figures from Robin Reynolds when they meet. A reminder notice will then be sent out to all homeowners that have not yet paid their dues.
IRRIGATION PROJECT:
Patrick brought forward for discussion the status of the irrigation project. Reviewing the previous meeting notes, it was determined that the irrigation project was put on hold until Spring 2009. This was due to the City of Sylvania advising that the irrigation system would require a backflow valve and that the irrigation company to be used was not licensed to install a backflow valve. Patrick advised that he will contact Mr. Creekmore to see if he can still do the project this spring and have him re-bid it if necessary. Patrick also advised that he will follow up with the City of Sylvania to find out how the HOA will need to proceed to complete the project. It was discussed among the officers and committee members present that since the island yard hydrant already has a water meter with backflow protection – we may be able to proceed as is by either tapping in to the existing supply line to the yard hydrant or if the city insists on eliminating the yard hydrant as they have previously indicated – we would have a water faucet installed into the new irrigation system.
2009 ASSOCIATION GOALS:
Patrick Brady brought forward the idea of cutting back on the number of scheduled meetings held during the year. Patrick suggested that less meetings would be necessary since the HOA is not currently planning any new projects other than completing the previously planned irrigation project. Patrick put forward a motion to hold only scheduled quarterly meetings to be held the 2nd Wednesday of April, July, October and January, with additional meetings scheduled as necessary. The motion was seconded and all in attendance were in favor.
The officers and committee members present discussed the following as goals for 2009:
Completion of the irrigation project.
3rd Annual Fall Cookout – Look for someone that would like to organize it this it year.
Eaglewood Golf Outing – to commemorate Bill Ruff and provide a college scholarship from the proceeds. A motion was put forward and seconded to have Bill Ludwig look into organizing the event. Bill stated that he and Bob Betke had previously discussed the possibility and he will follow up with Bob.
OPEN FLOOR:
Patrick Brady asked if the committee feels the Welcome Wagon for new neighbors should continue. Everyone in attendance stated that they were in favor of continuing Welcome Wagon – with a flowers and a welcome letter including a copy of the deed restrictions.
Mud Hens Outing – was discussed by the officers and committee as a possible neighborhood event.
Meeting adjourned 8:35pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Patrick Brady - President Bob Bertke Bill Ludwig
Steve Sanderson - Treasurer Andrea Brady John Sundheimer
Nick Melchert – Interim Secretary Emily Ordorica
Calendar of Events
April 8……….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 8………... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September…..Eaglewood Homeowners Association Fall Cookout – Date TBA
October 14…..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
January 13…. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
Meeting Notes - January 2009
January 14, 2009 7:30pm – Nautica Coffee
Patrick Brady – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Patrick Brady, Steve Sanderson, Bill Ludwig, Nick Melchert and John Sundheimer. Committee members not in attendance were Bob Bertke , Andrea Brady and Emily Ordorica.
PATRICK BRADY HANDED OUT A MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
TRANSITION STATUS:
Patrick advised that he will be getting with past President, Emily Ordorica to obtain her records and paperwork. Steve Sanderson advised that he will contact past treasurer Robin Reynolds to obtain the financials and other treasury paperwork. Patrick advised that Robin Reynolds suggested the HOA look into changing banks – due to increased fees to the association. Patrick and Steve will meet with Emily and Robin to either have the bank account signatures changed over to the new officers names, or closed, with new accounts being put into the new officers names.
REVIEW FINANCIAL DATA:
Previous Treasurer Robin Reynolds was not present. Steve Sanderson will contact Robin to obtain the treasury paperwork, and work out changing the HOA accounts into the new officers names. Dues collection was discussed – reminder notices went out in November. As of the last meeting in November – 38 of the 74 homeowners had paid their 2008-2009 dues. Steve will get updated figures from Robin Reynolds when they meet. A reminder notice will then be sent out to all homeowners that have not yet paid their dues.
IRRIGATION PROJECT:
Patrick brought forward for discussion the status of the irrigation project. Reviewing the previous meeting notes, it was determined that the irrigation project was put on hold until Spring 2009. This was due to the City of Sylvania advising that the irrigation system would require a backflow valve and that the irrigation company to be used was not licensed to install a backflow valve. Patrick advised that he will contact Mr. Creekmore to see if he can still do the project this spring and have him re-bid it if necessary. Patrick also advised that he will follow up with the City of Sylvania to find out how the HOA will need to proceed to complete the project. It was discussed among the officers and committee members present that since the island yard hydrant already has a water meter with backflow protection – we may be able to proceed as is by either tapping in to the existing supply line to the yard hydrant or if the city insists on eliminating the yard hydrant as they have previously indicated – we would have a water faucet installed into the new irrigation system.
2009 ASSOCIATION GOALS:
Patrick Brady brought forward the idea of cutting back on the number of scheduled meetings held during the year. Patrick suggested that less meetings would be necessary since the HOA is not currently planning any new projects other than completing the previously planned irrigation project. Patrick put forward a motion to hold only scheduled quarterly meetings to be held the 2nd Wednesday of April, July, October and January, with additional meetings scheduled as necessary. The motion was seconded and all in attendance were in favor.
The officers and committee members present discussed the following as goals for 2009:
Completion of the irrigation project.
3rd Annual Fall Cookout – Look for someone that would like to organize it this it year.
Eaglewood Golf Outing – to commemorate Bill Ruff and provide a college scholarship from the proceeds. A motion was put forward and seconded to have Bill Ludwig look into organizing the event. Bill stated that he and Bob Betke had previously discussed the possibility and he will follow up with Bob.
OPEN FLOOR:
Patrick Brady asked if the committee feels the Welcome Wagon for new neighbors should continue. Everyone in attendance stated that they were in favor of continuing Welcome Wagon – with a flowers and a welcome letter including a copy of the deed restrictions.
Mud Hens Outing – was discussed by the officers and committee as a possible neighborhood event.
Meeting adjourned 8:35pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Patrick Brady - President Bob Bertke Bill Ludwig
Steve Sanderson - Treasurer Andrea Brady John Sundheimer
Nick Melchert – Interim Secretary Emily Ordorica
Calendar of Events
April 8……….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 8………... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September…..Eaglewood Homeowners Association Fall Cookout – Date TBA
October 14…..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
January 13…. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
Eaglewood HOA - November 2008 Meeting Notes
Eaglewood Homeowners Association
Annual Neighborhoodwide Meeting Notes - November 2008
November 12, 2008 7:30pm – Highland Meadows Golf Club
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Bob (and Mimi Bertke), Andrea and Pat Brady, Lisa McCoy, Nick Melchert, Robin Reynolds and John Sundheimer. Committee members not in attendance were, Bill Ludwig and Jeano Towns.
THE MINUTES FROM THE MEETING FOLLOW BELOW:
2006-2008 EAGLEWOOD HOA ACCOMPLISHMENTS:
Emily gave an overview of the accomplishments of the Eaglewood HOA during the past two years, highlighting the major accomplishment of replacing the Eaglewood Sign and Landscaping. Emily thanked all officers and committee members for their hard work.
Emily advised that dues from the past year 2007-2008 have all been collected – with 100% of homeowners having paid their dues. Emily further advised that dues for this year, 2008-2009 will remain $35 and that dues collection notices have been sent out.
Emily gave an outline of everything the Eaglewood HOA is responsible for to stress the importance of continuing the Eaglewood HOA. The list included: paying utilities, insurance, lawn care, tree care, purchase of office supplies, holiday lighting, incidental maintenance and the fall cookout. She expressed her concerns over the need for people in the neighborhood to step forward to fill the officers positions which are to be filled during elections tonight. Emily indicated that if new officers do not step forward that she would put forward a motion to either significantly change or dissolve the HOA due to lack of interest or lack of concerned homeowners.
Finally, Emily stated that if the HOA no longer existed – and dues were no longer collected – once the current dues funds were exhausted, service for electrical, water, lawn care and general maintenance would not be able to continue – and the neighborhood would likely begin to lose appeal and value.
TREASURERS REPORT:
Robin Reynolds distributed a report indicating the current Eaglewood HOA account balances along with a report indicating all expenses paid out during 2008. Robin indicated that currently, 38 of the 74 homeowners have paid their dues for 2008-2009. The current account balance as of this meeting is $2,488. which includes $1,275 of dues collected for the current year 2008-2009.
IRRIGATION PROJECT:
Emily reported that the irrigation project is ongoing. The project has been postponed to Spring 2009. The bids for the project will be passed along to the newly elected officers and committee members for completion.
OFFICER ELECTIONS:
Election of new officers for the term November 2008 thru October 2010. All officers nominated and or volunteering were put forward with a motion to vote them into office. Each was seconded and voted in by simple majority vote of all in attendance.
The following are the results of the officer elections:
President: Patrick Brady
Treasurer: Steve Sanderson
Sectretary: None Elected – Nick Melchert has volunteered to continue on as interim
Secretary until another can be found.
Committee: Bob Berke, Andrea Brady, Bill Ludwig, Nick Melchert, Emily Ordorica and John
Sundheimer.
Meeting adjourned 8:08pm. Next meeting will be held Wednesday January 14, 2009.
Annual Neighborhoodwide Meeting Notes - November 2008
November 12, 2008 7:30pm – Highland Meadows Golf Club
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Bob (and Mimi Bertke), Andrea and Pat Brady, Lisa McCoy, Nick Melchert, Robin Reynolds and John Sundheimer. Committee members not in attendance were, Bill Ludwig and Jeano Towns.
THE MINUTES FROM THE MEETING FOLLOW BELOW:
2006-2008 EAGLEWOOD HOA ACCOMPLISHMENTS:
Emily gave an overview of the accomplishments of the Eaglewood HOA during the past two years, highlighting the major accomplishment of replacing the Eaglewood Sign and Landscaping. Emily thanked all officers and committee members for their hard work.
Emily advised that dues from the past year 2007-2008 have all been collected – with 100% of homeowners having paid their dues. Emily further advised that dues for this year, 2008-2009 will remain $35 and that dues collection notices have been sent out.
Emily gave an outline of everything the Eaglewood HOA is responsible for to stress the importance of continuing the Eaglewood HOA. The list included: paying utilities, insurance, lawn care, tree care, purchase of office supplies, holiday lighting, incidental maintenance and the fall cookout. She expressed her concerns over the need for people in the neighborhood to step forward to fill the officers positions which are to be filled during elections tonight. Emily indicated that if new officers do not step forward that she would put forward a motion to either significantly change or dissolve the HOA due to lack of interest or lack of concerned homeowners.
Finally, Emily stated that if the HOA no longer existed – and dues were no longer collected – once the current dues funds were exhausted, service for electrical, water, lawn care and general maintenance would not be able to continue – and the neighborhood would likely begin to lose appeal and value.
TREASURERS REPORT:
Robin Reynolds distributed a report indicating the current Eaglewood HOA account balances along with a report indicating all expenses paid out during 2008. Robin indicated that currently, 38 of the 74 homeowners have paid their dues for 2008-2009. The current account balance as of this meeting is $2,488. which includes $1,275 of dues collected for the current year 2008-2009.
IRRIGATION PROJECT:
Emily reported that the irrigation project is ongoing. The project has been postponed to Spring 2009. The bids for the project will be passed along to the newly elected officers and committee members for completion.
OFFICER ELECTIONS:
Election of new officers for the term November 2008 thru October 2010. All officers nominated and or volunteering were put forward with a motion to vote them into office. Each was seconded and voted in by simple majority vote of all in attendance.
The following are the results of the officer elections:
President: Patrick Brady
Treasurer: Steve Sanderson
Sectretary: None Elected – Nick Melchert has volunteered to continue on as interim
Secretary until another can be found.
Committee: Bob Berke, Andrea Brady, Bill Ludwig, Nick Melchert, Emily Ordorica and John
Sundheimer.
Meeting adjourned 8:08pm. Next meeting will be held Wednesday January 14, 2009.
Eaglewood HOA Sept-Oct 2008 Meeting Notes
Eaglewood Homeowners Association
Meeting Notes - September-October 2008
October 8, 2008 7:30pm – Nautica Coffee
NOTE: The September HOA Meeting was cancelled due to originally intending to hold it during the
Annual Eaglewood Cookout – which was postponed until October due to inclement weather.
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:45 pm.
The Officers and Committee members in attendance were:
Emily Ordorica and Nick Melchert,. Committee members not in attendance were Robin Reynolds, Bill Ludwig, Bob Bertke, Lisa McCoy, John Sundheimer, Jeano Towns and Andrea and Pat Brady.
THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECt:
Emily advised that she had contacted one of the irrigation companies – Waterville Irrigation, that Grant Rabideau an inspector with Lucas County gave to her. She spoke with the company about coming out to give a quote to complete the project – the company never called Emily back.
Emily advised that the irrigation project will be put on hold until Spring of 2009.
FALL COOKOUT RAINDATE:
Emily and Nick discussed the upcoming Fall Cookout – which will be held this coming Sunday October 12th. The weather forecast looks good – no precipitation. Nick supplied Emily with a list of left over paper goods and supplies from last years cookout. Emily advised that she will go to Gordon’s Foods to purchase the hot dogs and hamburgers on Friday. Nick advised that he will gather tables and chairs from neighbors, and borrow a corn hole game as an activity at the cookout. Emily advised there will be a dues collection box at the cookout for anyone interested in paying their HOA dues.
ANNUAL MEETING/FALL COOKOUT:
Emily and Nick discussed the previous decision to hold the annual meeting during the Fall Cookout and decided that the meeting will not be held during the cookout – but at a later date - November 12th.
Emily will post a sign the week of the planned annual meeting. Nick will distribute a combined Annual Neighborhood Meeting Notice/Dues Collection Notice to each home. New Officers will be elected during the annual meeting.
DUES:
Emily advised that to her knowledge – there were three homeowners that had not paid their dues from the past year.
OTHER BUSINESS:
Nick advised that the electrical outlet near the Eaglewood Sign is not working. The GFI will not reset, and the circuit breaker will not stay closed. Nick will contact an electrician to have the outlet fixed. Meeting Adjourned 8:30 pm
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - September-October 2008
October 8, 2008 7:30pm – Nautica Coffee
NOTE: The September HOA Meeting was cancelled due to originally intending to hold it during the
Annual Eaglewood Cookout – which was postponed until October due to inclement weather.
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:45 pm.
The Officers and Committee members in attendance were:
Emily Ordorica and Nick Melchert,. Committee members not in attendance were Robin Reynolds, Bill Ludwig, Bob Bertke, Lisa McCoy, John Sundheimer, Jeano Towns and Andrea and Pat Brady.
THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECt:
Emily advised that she had contacted one of the irrigation companies – Waterville Irrigation, that Grant Rabideau an inspector with Lucas County gave to her. She spoke with the company about coming out to give a quote to complete the project – the company never called Emily back.
Emily advised that the irrigation project will be put on hold until Spring of 2009.
FALL COOKOUT RAINDATE:
Emily and Nick discussed the upcoming Fall Cookout – which will be held this coming Sunday October 12th. The weather forecast looks good – no precipitation. Nick supplied Emily with a list of left over paper goods and supplies from last years cookout. Emily advised that she will go to Gordon’s Foods to purchase the hot dogs and hamburgers on Friday. Nick advised that he will gather tables and chairs from neighbors, and borrow a corn hole game as an activity at the cookout. Emily advised there will be a dues collection box at the cookout for anyone interested in paying their HOA dues.
ANNUAL MEETING/FALL COOKOUT:
Emily and Nick discussed the previous decision to hold the annual meeting during the Fall Cookout and decided that the meeting will not be held during the cookout – but at a later date - November 12th.
Emily will post a sign the week of the planned annual meeting. Nick will distribute a combined Annual Neighborhood Meeting Notice/Dues Collection Notice to each home. New Officers will be elected during the annual meeting.
DUES:
Emily advised that to her knowledge – there were three homeowners that had not paid their dues from the past year.
OTHER BUSINESS:
Nick advised that the electrical outlet near the Eaglewood Sign is not working. The GFI will not reset, and the circuit breaker will not stay closed. Nick will contact an electrician to have the outlet fixed. Meeting Adjourned 8:30 pm
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
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