Eaglewood HOA - January 2009 Meeting Notes

Eaglewood Homeowners Association
Meeting Notes - January 2009
January 14, 2009 7:30pm – Nautica Coffee
Patrick Brady – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.

The Officers and Committee members in attendance were:
Patrick Brady, Steve Sanderson, Bill Ludwig, Nick Melchert and John Sundheimer. Committee members not in attendance were Bob Bertke , Andrea Brady and Emily Ordorica.


PATRICK BRADY HANDED OUT A MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:

TRANSITION STATUS:

Patrick advised that he will be getting with past President, Emily Ordorica to obtain her records and paperwork. Steve Sanderson advised that he will contact past treasurer Robin Reynolds to obtain the financials and other treasury paperwork. Patrick advised that Robin Reynolds suggested the HOA look into changing banks – due to increased fees to the association. Patrick and Steve will meet with Emily and Robin to either have the bank account signatures changed over to the new officers names, or closed, with new accounts being put into the new officers names.

REVIEW FINANCIAL DATA:

Previous Treasurer Robin Reynolds was not present. Steve Sanderson will contact Robin to obtain the treasury paperwork, and work out changing the HOA accounts into the new officers names. Dues collection was discussed – reminder notices went out in November. As of the last meeting in November – 38 of the 74 homeowners had paid their 2008-2009 dues. Steve will get updated figures from Robin Reynolds when they meet. A reminder notice will then be sent out to all homeowners that have not yet paid their dues.

IRRIGATION PROJECT:

Patrick brought forward for discussion the status of the irrigation project. Reviewing the previous meeting notes, it was determined that the irrigation project was put on hold until Spring 2009. This was due to the City of Sylvania advising that the irrigation system would require a backflow valve and that the irrigation company to be used was not licensed to install a backflow valve. Patrick advised that he will contact Mr. Creekmore to see if he can still do the project this spring and have him re-bid it if necessary. Patrick also advised that he will follow up with the City of Sylvania to find out how the HOA will need to proceed to complete the project. It was discussed among the officers and committee members present that since the island yard hydrant already has a water meter with backflow protection – we may be able to proceed as is by either tapping in to the existing supply line to the yard hydrant or if the city insists on eliminating the yard hydrant as they have previously indicated – we would have a water faucet installed into the new irrigation system.

2009 ASSOCIATION GOALS:

Patrick Brady brought forward the idea of cutting back on the number of scheduled meetings held during the year. Patrick suggested that less meetings would be necessary since the HOA is not currently planning any new projects other than completing the previously planned irrigation project. Patrick put forward a motion to hold only scheduled quarterly meetings to be held the 2nd Wednesday of April, July, October and January, with additional meetings scheduled as necessary. The motion was seconded and all in attendance were in favor.

The officers and committee members present discussed the following as goals for 2009:
Completion of the irrigation project.
3rd Annual Fall Cookout – Look for someone that would like to organize it this it year.
Eaglewood Golf Outing – to commemorate Bill Ruff and provide a college scholarship from the proceeds. A motion was put forward and seconded to have Bill Ludwig look into organizing the event. Bill stated that he and Bob Betke had previously discussed the possibility and he will follow up with Bob.




OPEN FLOOR:

Patrick Brady asked if the committee feels the Welcome Wagon for new neighbors should continue. Everyone in attendance stated that they were in favor of continuing Welcome Wagon – with a flowers and a welcome letter including a copy of the deed restrictions.

Mud Hens Outing – was discussed by the officers and committee as a possible neighborhood event.

Meeting adjourned 8:35pm.

NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.



Officers Committee Members
Patrick Brady - President Bob Bertke Bill Ludwig
Steve Sanderson - Treasurer Andrea Brady John Sundheimer
Nick Melchert – Interim Secretary Emily Ordorica
Calendar of Events
April 8……….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 8………... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September…..Eaglewood Homeowners Association Fall Cookout – Date TBA
October 14…..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
January 13…. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee