Eaglewood HOA Meeting Notes - April 2007

Eaglewood Homeowners Association
Meeting Notes
April 4, 2007 7:30pm – Nautica Coffee
Eaglewood Sign – Final Paint Design
(Minor changes to the sign shown will be a slightly smaller eagle & possibly a slightly wider white accent stripe around the tan/taupe eagle background color.)

Emily Ordorica – Eaglewood Homeowners Association President called the meeting at Nautica Coffee to order at approximately 7:40 pm.


The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Andrea Brady, Nick Melchert, Robin Reynolds, Bill Ludwig, Jeano Towns and John Sundheimer. Committee members not in attendance, Bob Bertke, Bill Ruff and Lisa McCoy.


The following is an outline of items that were discussed during the meeting.

UNPAID SIGN FEES:

Robin Reynolds supplied the committee with copies of the neighborhood list of homeowners. The list shows the payment status of the sign fee for each homeowner. As of the meeting date, the list reflected that there were 6 unpaid homeowners and two vacant houses. Through discussion it was discovered that one of the homes listed as vacant – 6033 Eaglewood was actually occupied by Ryan Beat. Further discussion of some of the unpaid homeowners resulted in finalizing a list of 9 homeowners – including homeowners of unoccupied homes that will be sent a final reminder letter with an April 12th deadline for payment. Patrick Brady advised from his knowledge of the real estate industry, that any uncollected fees from unoccupied homes currently for sale, could ultimately be collected as an outstanding debt from the homeowner at closing.

Nick Melchert provided Emily Ordorica a draft of the final reminder letter to be sent to the unpaid homeowners. Emily and each of the committee members present reviewed the letter. All in attendance agreed the letter was acceptable, and should be updated to include all nine remaining unpaid homeowners. (Note: The letter was updated and mailed out April 5th.)


LAWN SERVICE:

Emily brought forward that we should consider changing the lawn service that fertilizes the island areas. It was discussed among the committee members and decided that another service be given a chance to bid to supply this service to the HOA. Bill Ludwig volunteered to contact the service he uses – Tru Green and ask them for a quote. If the quote is competitive, the committee agreed the service should be changed. Emily advised that the current company would be contacted to cancel their service – before they apply the first application.

The mowing service provider was brought up for discussion, and it was decided that his costs seem very reasonable, and that the HOA would continue to use his services.

FINAL PAINT DESIGN FOR THE NEW EAGLEWOOD SIGN:

Emily supplied the committee with printouts of some new paint design and color options that she had Harmon Sign work up. John Sundheimer also displayed them on his laptop computer for everyone to review. The new designs were looked over and everyone leaned toward the sign above. One of the committee members suggested possibly making the spread wing eagle be made slightly smaller. Another suggested making the white accent stripe a little wider around the tan/taupe background of the eagle. Finally, another committee member suggested adding the tan/taupe background color underneath the EAGLEWOOD as an accent (as was done in some of the other design options). The committee took one of the printouts and did a cut and paste job of the tan/taupe accent stripe form one of the other design layouts and taped in place where it would be on the sign for everyone to review. Everyone in attendance agreed the eagle should be made slightly smaller, the white accent stripe around the tan/taupe eagle background should be slightly wider, and that tan/taupe accent stripe should be included in the final paint design. Emily will be contacting Harmon Sign to make the final changes. Emily suggested another meeting for final approval once the design was changed, everyone in attendance stated that another meeting was not necessary, and that they were all in agreement that once the design was changed, that Emily should place the order for the sign.

The meeting was adjourned at approximately 8:40pm. Next meeting May 9th, unless another is called regarding the sign project before the next meeting.


NOTE: Newsletters can now be viewed at www.eaglewoodhomeowners.blogspot.com.


Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff

Calendar of Events
April 16………..Eaglewood Sign Order to be placed
May 9..............….Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 13.............. Eaglewood Homeowners Meeting 7:30pm @ Nautica CoffeeJune 30...............Deadline for completion of Eaglewood sign replacement