Eaglewood Homeowners Association
Meeting Notes - August 2008
August 13, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:38 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Bill Ludwig, Nick Melchert, and Jeano Towns. Committee members not in attendance were Bob Bertke, Andrea Brady, Pat Brady, Lisa McCoy, Robin Reynolds and John Sundheimer. Also in attendance was Eaglewood resident, Rose Ann French.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECT UPDATE:
Emily brought forward for discussion the irrigation project, providing updated information regarding the status of the project.
Emily advised that she had contacted Grant Rabideau whom is an inspector with Lucas County again regarding the irrigation project. Mr. Rabideau gave Emily a referral to another company – Waterville Irrigation. Emily will be contacting Waterville Irrigation to have them bid the job to install any necessary equipment for Just Another Lawn Service (Mr. Creekmore’s company) to proceed with the irrigation project, as well as a quote to do the complete job. Emily also plans to contact Dave – with the Sylvania Water department to confirm with him what is needed for the project to proceed.
FALL COOKOUT/ANNUAL METTING COMBINED:
Emily brought forward previous discussion to hold the annual meeting as part of the fall cookout. The idea was originally brought up to Emily by Patrick Brady as a way to promote more neighborhood participation in the annual meeting. It was decided during the meeting that this year the HOA Annual Meeting would be held during the first half-hour of the cookout. As part of the annual meeting, officer nominations/elections will be held to fill the offices of president, treasurer and secretary.
Emily will contact Robin Reynolds to get a copy of the receipt from the cookout last year – to get a better idea of how much food was purchased. The committee discussed and decided that hot dogs and hamburgers would be served again this year, along with everyone attending bringing a dish to share as well as their own beverages.
Nick Melchert advised that he will begin working on a Fall Cookout Notice – and plan to distribute it door to door. Emily advised that she will make signs and post them a couple of weeks before the Fall Cookout.
TREASURER’S REPORT/ANNUAL DUES COLLECTION UPDATE:
Bill Ludwig reported that he had collected annual dues from two homeowners that had not yet paid their 2007/2008 annual dues. Robin Reynolds was not present to advise whether any other outstanding dues remain to be collected, but believes that only one homeowner has not paid. Nick Melchert advised that he had spoken to that neighbor earlier in the summer - and stated they had written out their check – but had not submitted it because they forgot where it needed be delivered. Nick will check to see if the payment was submitted.
OFFICER POSITIONS/ELECTIONS:
Emily brought forward the fact that it was decided in a previous meeting that the Eaglewood Homeowners Association would elect new officers once every two years. This decision was made for two main reasons – to promote fresh ideas and renewed energy, and to prevent burnout of the officers. Emily advised that the two year terms of the present officers will be complete this September, and that each officer – president, treasurer and secretary have stated that they do not want to continue in their present positions. Consequently, new officers for each of the positions will need to be nominated/elected during the Annual Meeting at the Fall Cookout. It was further discussed that In the likelihood that there are no homeowners willing to step forward into these positions, the direction of the Eaglewood Homeowners Association would need to be further discussed. The possibility of curtailing regular monthly meetings back to holding just a couple of meeting per year or when situations requiring a meeting arise was discussed.
OTHER BUSINESS:
A homeowner was in attendance to bring several of concerns to the attention of the Eaglewood Homeowners Association. The concerns of the homeowner were discussed at length, with each item brought forward being explained and further clarified as to the reasoning behind the association’s actions (and/or lack of actions).
Meeting adjourned 8:45pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14...Eaglewood HOA – Fall Cookout/Annual Meeting (Rain Date Sept 21st)
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Tuesday, September 2, 2008
Wednesday, July 30, 2008
Eaglewood HOA Meeting Notes - July 2008
Eaglewood Homeowners Association
Meeting Notes - July 2008
July 9, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:38 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Robin Reynolds, Bill Ludwig, Bob Bertke, Lisa McCoy, Nick Melchert, John Sundheimer and Jeano Towns. Committee members not in attendance were Andrea and Pat Brady.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECT UPDATE:
Emily brought forward for discussion the irrigation project, providing updated information regarding the status of the project.
Emily advised that she had contacted Grant Rabideau whom is an inspector with Lucas County to have him come and take a look at the existing water lines to the boulevard island. Mr. Rabideau looked at the existing water meter and water line. In his opinion, Mr. Rabideau advised that the water meter currently installed by the city has a backflow valve contained within it, therefore – nothing more needs to be done to prevent groundwater from backing up into the city water supply.
Emily advised that she will be contacting the city water department again to discuss the information learned from Mr. Rabideau. Emily will ask the water department to come and inspect the water meter and lines to determine whether the irrigation project can proceed with the existing equipment.
MAILBOX REQUEST:
Emily reviewed discussions from the June HOA Meeting regarding a request by a homeowner to install a mailbox that does not conform to the deed restrictions. Afterward, the issue was further discussed among the officers and committee members. The deed restrictions were reviewed and found to clearly indicate that mailboxes are to be of “rustic cedar construction”. A motion to vote on the the homeowner’s request to install a non-conforming “Rubbermaid” style mailbox was brought forward by Emily Ordorica and seconded by Lisa McCoy. By a vote of 7 neighs to 1 aye, the request to allow the non-conforming mailbox was denied. Emily advised that a letter will be drafted and sent to the homeowner.
TREASURER’S REPORT:
Robin Reynolds passed out a financial statement and gave a brief report on dues collection. Robin advised that there are now only five homeowners that have not paid their HOA Dues. It was discussed that further attempts by Robin and the committee will be made to collect all of the remaining unpaid dues.
ANNUAL MEETING/FALL PICNIC:
Emily relayed to the committee that Pat Brady suggested the possibility of combining the Annual Meeting with the Fall Picnic. Those in attendance thought it would be a good idea. The idea will be further discussed in the August Meeting.
JULY NEWSLETTER:
The Eaglewood HOA July Newsletter was distributed to the door of all Eaglewood Homeowners The newsletter included information on the following topics:
New Officers & Committee Members needed – September Elections
Fall Neighborhood Cookout
What your HOA does for you.
Irrigation System
OTHER BUSINESS:
It was brought forward that a homeowner has been storing an appliance (a clothes washer or dryer) on the patio behind their house. It was discussed that a letter be written and delivered to the homeowner instructing that the appliance be removed.
Meeting adjourned 8:32pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - July 2008
July 9, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:38 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Robin Reynolds, Bill Ludwig, Bob Bertke, Lisa McCoy, Nick Melchert, John Sundheimer and Jeano Towns. Committee members not in attendance were Andrea and Pat Brady.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECT UPDATE:
Emily brought forward for discussion the irrigation project, providing updated information regarding the status of the project.
Emily advised that she had contacted Grant Rabideau whom is an inspector with Lucas County to have him come and take a look at the existing water lines to the boulevard island. Mr. Rabideau looked at the existing water meter and water line. In his opinion, Mr. Rabideau advised that the water meter currently installed by the city has a backflow valve contained within it, therefore – nothing more needs to be done to prevent groundwater from backing up into the city water supply.
Emily advised that she will be contacting the city water department again to discuss the information learned from Mr. Rabideau. Emily will ask the water department to come and inspect the water meter and lines to determine whether the irrigation project can proceed with the existing equipment.
MAILBOX REQUEST:
Emily reviewed discussions from the June HOA Meeting regarding a request by a homeowner to install a mailbox that does not conform to the deed restrictions. Afterward, the issue was further discussed among the officers and committee members. The deed restrictions were reviewed and found to clearly indicate that mailboxes are to be of “rustic cedar construction”. A motion to vote on the the homeowner’s request to install a non-conforming “Rubbermaid” style mailbox was brought forward by Emily Ordorica and seconded by Lisa McCoy. By a vote of 7 neighs to 1 aye, the request to allow the non-conforming mailbox was denied. Emily advised that a letter will be drafted and sent to the homeowner.
TREASURER’S REPORT:
Robin Reynolds passed out a financial statement and gave a brief report on dues collection. Robin advised that there are now only five homeowners that have not paid their HOA Dues. It was discussed that further attempts by Robin and the committee will be made to collect all of the remaining unpaid dues.
ANNUAL MEETING/FALL PICNIC:
Emily relayed to the committee that Pat Brady suggested the possibility of combining the Annual Meeting with the Fall Picnic. Those in attendance thought it would be a good idea. The idea will be further discussed in the August Meeting.
JULY NEWSLETTER:
The Eaglewood HOA July Newsletter was distributed to the door of all Eaglewood Homeowners The newsletter included information on the following topics:
New Officers & Committee Members needed – September Elections
Fall Neighborhood Cookout
What your HOA does for you.
Irrigation System
OTHER BUSINESS:
It was brought forward that a homeowner has been storing an appliance (a clothes washer or dryer) on the patio behind their house. It was discussed that a letter be written and delivered to the homeowner instructing that the appliance be removed.
Meeting adjourned 8:32pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Monday, July 7, 2008
Eaglewood HOA Newsletter - July 2008
Eaglewood Homeowners Association Newsletter
July 7, 2008
Hello Eaglewood Homeowners! Happy Summer!! Barbeques, graduation parties, 4th of July Celebrations and yes – The Jamie Farr Tournament! We hope that everyone is enjoying the summer season, getting outside to work in the yard, completing summer projects or just having fun and soaking up some summer sun! In this newsletter, we will bring you up to date on what the HOA has been working on through the first half of the year, and inform you of some upcoming events and important dates.
Like many of our homeowners, the Eaglewood HOA is busy completing outdoor summer projects. The little markers placed along the island entering our subdivision are evidence that this year’s summer project of installing a sprinkler system in the island around our new Eaglewood sign is underway.
The sprinkler system project has been slowed a bit by the city water department. The city advised that the yard hydrant that is installed in the islands must be removed because it is no longer up to code. Additionally, the sprinkler system installation will require a plumber licensed to install a backflow valve as part of the installation. Finally, the city requires the backflow valve to be inspected annually by a plumber licensed to perform a backflow valve inspection. This must be done to meet the more stringent EPA regulations designed to prevent ground water from contaminating the city water supply. As a result, the association is currently investigating the additional costs for the plumber and annual inspections. Though it is not anticipated that these costs will prevent the project from moving forward, the association is reviewing these unexpected costs and anticipates that the project will proceed – possibly in two phases:
2008 - Removing the lawn hydrant and installing new in-ground water faucet with backflow valve. 2009 - Installing the sprinkler system.
Eaglewood Fall Cookout!! – September 14th
As a result of the success of last years fall cookout, the association is planning a 2nd Annual – Eaglewood Fall Cookout! The association received a lot of positive feedback during and after the neighborhood cookout last October. We plan to continue the fun and establish a new tradition of holding this event annually – to help reconnect with old neighborhood friends and meet with neighbors we might not otherwise get to meet. Be on the lookout for a flyer in your door – and a sign in the boulevard islands giving further details. The tentative date for the party is Sunday September 14th (Rain Date September 21).
Eaglewood HOA - Annual Neighborhood Wide Meeting
Date: September 10, 2008
Time: 7:30pm
Place: Highland Meadows Golf Club (Tentative)
Officer Elections: New Officers will be Nominated and Elected for
2008 - 2010
Everyone is encouraged to come to this neighborhood wide meeting. During the meeting we will review the accomplishments of the previous year, outline goals and events planned for the coming year, address any homeowner concerns brought to the meeting and elect new officers for the 2008 - 2010 two year term.
Electing New Officers
The Eaglewood Homeowners Association officer positions are President, Treasurer and Secretary. It is very important to the Eaglewood neighborhood that these positions are filled by new people with fresh energy and ideas. Electing new officers helps to insure that more people are involved in the direction and leadership of our neighborhood. It is important to every one of our homeowners that the Eaglewood Homeowners Association maintains an active role in the neighborhood. Continuing a strong and active association helps to insure that our neighborhood will continue to be well maintained and remain a great place to live. Please consider getting more involved by taking on one of these very important officer positions! Anyone interested in learning more – please contact Emily Ordorica at 419-882-6233.
The Eaglewood Homeowners Association would like every homeowner to know the importance of maintaining a strong and active association. Below is an excerpt from http://www.neighborhoodlink.com/article/Association/Value_Of_HOA
What does it take to keep a neighborhood attractive and nice? The crucial factor is the willingness of the men and women who make up the association's board of directors to enforce the rules that have been created. What could happen if the restrictions are not enforced? An average size community with 100 or more members will invite varying degrees of what constitutes an acceptable standard of maintenance. With that in mind, the appearance of a development can steadily decline if the board members do not discuss and establish uniform standards for everyone. The neighborhood can either become an architectural showcase for sustained property values, or it can become a venue for the weird and unusual. People have differing views of what is attractive and, without certain deed restrictions, there is a good chance of the neighborhood looking dramatically different over time from the way it did when you first bought your home.
Top 10 Things your HOA has done for you during the past year:
10 Lawn mowing of the grassy areas of the boulevard islands.
9 Fertilization of the grassy areas of the boulevard islands.
8 Landscape planting and mulching around the neighborhood sign.
7 Trimming Trees in the boulevard islands.
6 Replacing the inoperative photo-electric sensor that controls the neighborhood sign lights.
5 Remove and replace the lawn hydrant that supplies water to the boulevard islands.
4 Decorate boulevard island trees with holiday lighting.
3 First Annual Eaglewood Fall Cookout.
2 Payment of all proper bills of the Association.
1 Planning and Replacement of the Eaglewood neighborhood sign.
Please be considerate of walkers in our neighborhood by trimming any low, overhanging branches along the sidewalk in front of or along side of your homes. There are some branches that are enough of an obstruction that walkers must go around them onto homeowner’s yards.
Checkout Eaglewood Homeowner’s Association Meeting Notes and Newsletters at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Robin Reynolds - Treasurer Andrea Brady Lisa McCoy
Nick Melchert - Secretary Patrick Brady John Sundheimer
Calendar of Events
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14.. 2nd Annual Eaglewood Fall Cookout Rain Date: Sept 21
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
July 7, 2008
Hello Eaglewood Homeowners! Happy Summer!! Barbeques, graduation parties, 4th of July Celebrations and yes – The Jamie Farr Tournament! We hope that everyone is enjoying the summer season, getting outside to work in the yard, completing summer projects or just having fun and soaking up some summer sun! In this newsletter, we will bring you up to date on what the HOA has been working on through the first half of the year, and inform you of some upcoming events and important dates.
Like many of our homeowners, the Eaglewood HOA is busy completing outdoor summer projects. The little markers placed along the island entering our subdivision are evidence that this year’s summer project of installing a sprinkler system in the island around our new Eaglewood sign is underway.
The sprinkler system project has been slowed a bit by the city water department. The city advised that the yard hydrant that is installed in the islands must be removed because it is no longer up to code. Additionally, the sprinkler system installation will require a plumber licensed to install a backflow valve as part of the installation. Finally, the city requires the backflow valve to be inspected annually by a plumber licensed to perform a backflow valve inspection. This must be done to meet the more stringent EPA regulations designed to prevent ground water from contaminating the city water supply. As a result, the association is currently investigating the additional costs for the plumber and annual inspections. Though it is not anticipated that these costs will prevent the project from moving forward, the association is reviewing these unexpected costs and anticipates that the project will proceed – possibly in two phases:
2008 - Removing the lawn hydrant and installing new in-ground water faucet with backflow valve. 2009 - Installing the sprinkler system.
Eaglewood Fall Cookout!! – September 14th
As a result of the success of last years fall cookout, the association is planning a 2nd Annual – Eaglewood Fall Cookout! The association received a lot of positive feedback during and after the neighborhood cookout last October. We plan to continue the fun and establish a new tradition of holding this event annually – to help reconnect with old neighborhood friends and meet with neighbors we might not otherwise get to meet. Be on the lookout for a flyer in your door – and a sign in the boulevard islands giving further details. The tentative date for the party is Sunday September 14th (Rain Date September 21).
Eaglewood HOA - Annual Neighborhood Wide Meeting
Date: September 10, 2008
Time: 7:30pm
Place: Highland Meadows Golf Club (Tentative)
Officer Elections: New Officers will be Nominated and Elected for
2008 - 2010
Everyone is encouraged to come to this neighborhood wide meeting. During the meeting we will review the accomplishments of the previous year, outline goals and events planned for the coming year, address any homeowner concerns brought to the meeting and elect new officers for the 2008 - 2010 two year term.
Electing New Officers
The Eaglewood Homeowners Association officer positions are President, Treasurer and Secretary. It is very important to the Eaglewood neighborhood that these positions are filled by new people with fresh energy and ideas. Electing new officers helps to insure that more people are involved in the direction and leadership of our neighborhood. It is important to every one of our homeowners that the Eaglewood Homeowners Association maintains an active role in the neighborhood. Continuing a strong and active association helps to insure that our neighborhood will continue to be well maintained and remain a great place to live. Please consider getting more involved by taking on one of these very important officer positions! Anyone interested in learning more – please contact Emily Ordorica at 419-882-6233.
The Eaglewood Homeowners Association would like every homeowner to know the importance of maintaining a strong and active association. Below is an excerpt from http://www.neighborhoodlink.com/article/Association/Value_Of_HOA
What does it take to keep a neighborhood attractive and nice? The crucial factor is the willingness of the men and women who make up the association's board of directors to enforce the rules that have been created. What could happen if the restrictions are not enforced? An average size community with 100 or more members will invite varying degrees of what constitutes an acceptable standard of maintenance. With that in mind, the appearance of a development can steadily decline if the board members do not discuss and establish uniform standards for everyone. The neighborhood can either become an architectural showcase for sustained property values, or it can become a venue for the weird and unusual. People have differing views of what is attractive and, without certain deed restrictions, there is a good chance of the neighborhood looking dramatically different over time from the way it did when you first bought your home.
Top 10 Things your HOA has done for you during the past year:
10 Lawn mowing of the grassy areas of the boulevard islands.
9 Fertilization of the grassy areas of the boulevard islands.
8 Landscape planting and mulching around the neighborhood sign.
7 Trimming Trees in the boulevard islands.
6 Replacing the inoperative photo-electric sensor that controls the neighborhood sign lights.
5 Remove and replace the lawn hydrant that supplies water to the boulevard islands.
4 Decorate boulevard island trees with holiday lighting.
3 First Annual Eaglewood Fall Cookout.
2 Payment of all proper bills of the Association.
1 Planning and Replacement of the Eaglewood neighborhood sign.
Please be considerate of walkers in our neighborhood by trimming any low, overhanging branches along the sidewalk in front of or along side of your homes. There are some branches that are enough of an obstruction that walkers must go around them onto homeowner’s yards.
Checkout Eaglewood Homeowner’s Association Meeting Notes and Newsletters at www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Robin Reynolds - Treasurer Andrea Brady Lisa McCoy
Nick Melchert - Secretary Patrick Brady John Sundheimer
Calendar of Events
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14.. 2nd Annual Eaglewood Fall Cookout Rain Date: Sept 21
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Eaglewood HOA - Meeting Notes June 2008
Eaglewood Homeowners Association
Meeting Notes - June 2008
June 11, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:42 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Nick Melchert and Jeano Towns. Also in attendance was Eaglewood resident Joan Torzewski. Committee members not in attendance were, Bob Bertke, Patrick Brady, Andrea Brady, Bill Ludwig, Lisa McCoy, Robin Reynolds and John Sundheimer.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECT DELAYS AND ISSUES:
Emily brought forward for discussion the fact that the irrigation project is currently on hold due to the following circumstances:
Mr. Creekmore from Just Another Lawn Service went to the Sylvania Water Department to pull his permit. The water department advised him that the yard hydrant installed in the boulevard islands is no longer up to code. They advised him that it would need to be removed – due to the possibility of ground water contaminating the city water supply.
Emily followed up her conversation with Mr. Creekmore by contacting the Sylvania Water Department – and spoke to a gentleman named Rick. Rick explained to Emily that the yard hydrant could be replaced with an in ground faucet with an in-line backflow valve. The backflow valve has to be installed by a plumber licensed to install a backflow valve. The backflow valve installation has to be inspected (Rick advised the cost for the inspection should be around $80-$150.) Rick further advised Emily that an EPA inspection is required to be done annually by a plumber licensed to do the backflow valve inspection.
Emily advised that the project is on hold until either a special meeting, or the scheduled July HOA Meeting. During that time frame, additional information will need to be gathered to discuss whether the project will be able to proceed. Emily will attempt to obtain the following information.
Contact a plumber licensed to install and inspect the faucet with backflow valve.
Firm up inspection requirements and costs.
Contact Mr. Creekmore to meet with us at the next meeting if necessary.
If it becomes apparent that the irrigation project will not be able to proceed this year, Emily advised that we will need to solicit volunteers to water the island plants.
DUES COLLECTION:
Robin Reynolds was not in attendance. The committee members in attendance were in need of information on outstanding dues, so Robin was contacted via cell phone to get the information. Robin advised that she was not at home, but to her recollection there were 11 homeowners that had not paid their dues. Robin advised that she will distribute late notices to all of the unpaid homeowners.
TOPICS TO INCLUDE IN THE JULY NEWSLETTER:
New Officers & Committee Members needed – September Elections
Fall Neighborhood Cookout
What your HOA does for you.
Irrigation System
MAILBOX REQUEST:
Emily advised that she had been contacted by one of the homeowners regarding installing a new mailbox. Emily had informed the neighbor to supply details regarding the type of mailbox the neighbor intended to install by five days prior to the June HOA meeting. The neighbor gave Emily a printout the day before the meeting, showing the type of mailbox that they want to install. Emily passed around the printout to the committee members – showing a “Rubbermaid” style mailbox. The committee members present were all in agreement that the proposed mailbox does not conform to the type required by the Eaglewood deed restrictions. It was decided that the issue would need to be tabled until the July HOA meeting when there would be enough officers and committee members in attendance to vote on the request.
OTHER BUSINESS:
It was brought forward that raising dues may be required if the HOA realizes increased costs for services – such as lawn care, utilities and irrigation inspections.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - June 2008
June 11, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:42 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Nick Melchert and Jeano Towns. Also in attendance was Eaglewood resident Joan Torzewski. Committee members not in attendance were, Bob Bertke, Patrick Brady, Andrea Brady, Bill Ludwig, Lisa McCoy, Robin Reynolds and John Sundheimer.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECT DELAYS AND ISSUES:
Emily brought forward for discussion the fact that the irrigation project is currently on hold due to the following circumstances:
Mr. Creekmore from Just Another Lawn Service went to the Sylvania Water Department to pull his permit. The water department advised him that the yard hydrant installed in the boulevard islands is no longer up to code. They advised him that it would need to be removed – due to the possibility of ground water contaminating the city water supply.
Emily followed up her conversation with Mr. Creekmore by contacting the Sylvania Water Department – and spoke to a gentleman named Rick. Rick explained to Emily that the yard hydrant could be replaced with an in ground faucet with an in-line backflow valve. The backflow valve has to be installed by a plumber licensed to install a backflow valve. The backflow valve installation has to be inspected (Rick advised the cost for the inspection should be around $80-$150.) Rick further advised Emily that an EPA inspection is required to be done annually by a plumber licensed to do the backflow valve inspection.
Emily advised that the project is on hold until either a special meeting, or the scheduled July HOA Meeting. During that time frame, additional information will need to be gathered to discuss whether the project will be able to proceed. Emily will attempt to obtain the following information.
Contact a plumber licensed to install and inspect the faucet with backflow valve.
Firm up inspection requirements and costs.
Contact Mr. Creekmore to meet with us at the next meeting if necessary.
If it becomes apparent that the irrigation project will not be able to proceed this year, Emily advised that we will need to solicit volunteers to water the island plants.
DUES COLLECTION:
Robin Reynolds was not in attendance. The committee members in attendance were in need of information on outstanding dues, so Robin was contacted via cell phone to get the information. Robin advised that she was not at home, but to her recollection there were 11 homeowners that had not paid their dues. Robin advised that she will distribute late notices to all of the unpaid homeowners.
TOPICS TO INCLUDE IN THE JULY NEWSLETTER:
New Officers & Committee Members needed – September Elections
Fall Neighborhood Cookout
What your HOA does for you.
Irrigation System
MAILBOX REQUEST:
Emily advised that she had been contacted by one of the homeowners regarding installing a new mailbox. Emily had informed the neighbor to supply details regarding the type of mailbox the neighbor intended to install by five days prior to the June HOA meeting. The neighbor gave Emily a printout the day before the meeting, showing the type of mailbox that they want to install. Emily passed around the printout to the committee members – showing a “Rubbermaid” style mailbox. The committee members present were all in agreement that the proposed mailbox does not conform to the type required by the Eaglewood deed restrictions. It was decided that the issue would need to be tabled until the July HOA meeting when there would be enough officers and committee members in attendance to vote on the request.
OTHER BUSINESS:
It was brought forward that raising dues may be required if the HOA realizes increased costs for services – such as lawn care, utilities and irrigation inspections.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy
Robin Reynolds - Treasurer Patrick Brady John Sundheimer
Calendar of Events
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 14..Eaglewood Homeowners – Fall Cookout (Rain Date Sept 21st)
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Sunday, June 8, 2008
Eaglewood HOA Meeting Notes - May 2008
Eaglewood Homeowners Association
Meeting Notes - May 2008
May 14, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Nick Melchert, Robin Reynolds and Jeano Towns. Committee members not in attendance were Bob Bertke, Andrea Brady, Patrick Brady, Bill Ludwig, Lisa McCoy, Bill Ruff and John Sundheimer.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
OLD BUSINESS:
Emily brought forward the fact that since the April meeting, several members of the committee had met with the homeowner wanting to construct a privacy fence on his property. The homeowners proposal had been submitted and approved previously by the former association president. However, since a long time had passed since the project was first approved, the current HOA committee felt it prudent to meet with the homeowner once again to review the plan.
The homeowner provided a copy of the design proposal and explained what his plans were. The plan was reviewed – and a couple key items such as the fence height and setback were discussed. During discussions in previous HOA meetings regarding this matter, consideration was given to the rather unique dilemma of the homeowner – given that there is a built in pool on their property and given the orientation of the property along Eaglewood Drive. At the end of the meeting on the homeowners property, a vote was taken and the homeowners plan was unanimously re-approved by the committee members present.
IRRIGATION PROJECT:
Emily advised that she had checked with the City of Sylvania on whether a permit is needed to install the irrigation system on the island – she reports a permit is not required.
Project is scheduled to begin as planned the last weekend of May or the first week of June.
DUES COLLECTION:
Robin Reynolds passed out a financial statement to the committee members. Robin stated that there are still 12 homes with dues outstanding, and will work on sending out a collection note to those that have not yet payed.
FLOWER BED CLEAN-UP DAY:
The committee discussed having an island clean-up day. The clean-up would include top dressing the mulch around the sign, and planting annual flowers. The committee discussed holding the clean-up day around Memorial Day or sometime shortly afterward. Emily will price mulch – and preliminarily will plan to purchase bagged mulch – approximately 20 bags.
NEW BUSINESS:
The committee discussed the Eaglewood Homeowners Blog. It was decided that the monthly HOA Meeting Notes will continue to be posted on the blog.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - May 2008
May 14, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Nick Melchert, Robin Reynolds and Jeano Towns. Committee members not in attendance were Bob Bertke, Andrea Brady, Patrick Brady, Bill Ludwig, Lisa McCoy, Bill Ruff and John Sundheimer.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
OLD BUSINESS:
Emily brought forward the fact that since the April meeting, several members of the committee had met with the homeowner wanting to construct a privacy fence on his property. The homeowners proposal had been submitted and approved previously by the former association president. However, since a long time had passed since the project was first approved, the current HOA committee felt it prudent to meet with the homeowner once again to review the plan.
The homeowner provided a copy of the design proposal and explained what his plans were. The plan was reviewed – and a couple key items such as the fence height and setback were discussed. During discussions in previous HOA meetings regarding this matter, consideration was given to the rather unique dilemma of the homeowner – given that there is a built in pool on their property and given the orientation of the property along Eaglewood Drive. At the end of the meeting on the homeowners property, a vote was taken and the homeowners plan was unanimously re-approved by the committee members present.
IRRIGATION PROJECT:
Emily advised that she had checked with the City of Sylvania on whether a permit is needed to install the irrigation system on the island – she reports a permit is not required.
Project is scheduled to begin as planned the last weekend of May or the first week of June.
DUES COLLECTION:
Robin Reynolds passed out a financial statement to the committee members. Robin stated that there are still 12 homes with dues outstanding, and will work on sending out a collection note to those that have not yet payed.
FLOWER BED CLEAN-UP DAY:
The committee discussed having an island clean-up day. The clean-up would include top dressing the mulch around the sign, and planting annual flowers. The committee discussed holding the clean-up day around Memorial Day or sometime shortly afterward. Emily will price mulch – and preliminarily will plan to purchase bagged mulch – approximately 20 bags.
NEW BUSINESS:
The committee discussed the Eaglewood Homeowners Blog. It was decided that the monthly HOA Meeting Notes will continue to be posted on the blog.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Saturday, April 19, 2008
Eaglewood HOA Meeting Notes - April 2008
Eaglewood Homeowners Association
Meeting Notes - April 2008
April 10, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Nick Melchert, Robin Reynolds and John Sundheimer.. Committee members not in attendance were, Bob Bertke, Andrea Brady, Bill Ludwig, Lisa McCoy, Jeano Towns and Bill Ruff.
NOTE: THE MARCH MEETING WAS CANCELLED DUE TO SEVERAL COMMITTEE MEMBERS
BEING ON VACATION FOR SPRING BREAK.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECT:
Since the February meeting, Emily contacted all of the companies that had previously bid on the irrigation project to get more details for their quotes – such as the number of sprinkler heads to be installed. The quotes are listed below:
Just Another Lawn Service $ 700.00 Landscaped area only
Simmons $1,520.00 Landscaped area only
$2,530.00 Landscaped area plus entire first island
Hatfield $1,400.00 Landscaped area only
The company that gave the lowest bid was Just Another Lawn Service at $700. Emily invited the owner, Dick Creekmore, to the monthly meeting to discuss the quotation. Emily advised Mr. Creekmore that the irrigation system had been discussed during our most recent meeting in February. It was decided at that time that only the area landscaped immediately around the Eaglewood Sign would be irrigated. Mr. Creekmore provided further explanation that his initial quote was figured on the high side based on past experience in dealing with neighborhood associations. He explained that he quotes high during initial quotation to associations due to the slow moving nature of associations decision making process, to prevent having to re-quote higher prices a year or two later when the typical neighborhood association finally makes a decision to proceed. Consequently, Mr. Creekmore advised that if Eaglewood HOA wants only the landscaped area irrigated, the cost would be less than his original quote – approximately $450.00 with enough sprinkler heads to provide 100% coverage of the landscaped area. Mr. Creekmore further advised that as an option, the HOA could choose to have the whole island closest to Erie Street - including the landscaped area as well as the grassy area irrigated for the same price of $700 that he initially quoted for just the landscaped area around the sign. He explained that since he has to bring water lines in from the water standpipe at the far north end of the island, the cost of the additional sprinkler heads to go ahead and irrigate the whole island would be covered in his original $700 quote for just the landscaped area. Mr. Creekmore provided further details including the fact that he will install a box in the ground that will have a blowback check valve that is part of the city code for sprinkler system installation. The HOA committee asked Mr. Creekmore what his charge would be to blow out the system for winterization – he quoted $40. He also advised that the HOA would need to check with the City of Sylvania to see if a permit is required. The HOA committee asked Mr. Creekmore how long the installation would take – he advised no more than 2 days usually. The HOA committee also asked the earliest date the system could be installed – Mr. Creekmore advised May 26th is the earliest firm first date available – but possibly the week before.
The HOA Committee conferred with Treasurer Robin Reynolds as to the status of the collection of HOA dues and discussed the cost of the irrigation system. It was determined that the after all budgeted recurring expenses and the previously planned project to trim the island trees, the cost to irrigate the island and landscaping for $700 will be able to be covered by this years annual dues payments.
Emily made a motion to approve the installation of the sprinkler system for the whole island area at the cost of $700 by Just Another Lawn Service. The motion was seconded by John Sundheimer and passed with a unanimous vote by committee members in attendance.
TREE TRIMMING PROJECT:
Emily advised that Bill Ludwig called her with several quotes that he had obtained to trim the island trees as discussed in previous meetings. The quotes are listed below:
Brian Lang $600.00 L.E. Savory $864.00
Batanian’s $745.00 Blanchard $2,250.00
Emily made a motion to approve the island tree trimming project at the cost of $600.00 to be completed within the next week to two weeks by Brian Lang. The motion was seconded by John Sundheimer and Patrick Brady and passed with a unanimous vote by committee members in attendance.
ISLAND FLOWER BED – SPRING CLEANUP:
Emily advised that she had done some preliminary cleanup of the flowerbeds around the sign. Emily also advised that Brian Lang had suggested applying a pre-emergent such as Preen to control weeds, top dress the mulch with approximately 1 ½ yards of fresh mulch, re-seeding bare spots in the grassy areas, and planting annual flowers in May. Emily will put a sign out seeking volunteers to assist with the flower planting.
MATT RAY:
Matt Ray is an Eaglewood residents that runs a lawn mowing business and asked Emily if the HOA would consider putting the island mowing out for bid. The committee discussed the present mowing service and the loyalty that he has shown to the association through the very reasonable cost that he charges the HOA. All committee members in attendance agreed that the island mowing would not be put out for bid.
UPDATED NEWSLETTER:
Emily asked Nick Melchert if the January Newsletter was distributed in paper form to the neighbors. Nick advised that he had sent the Newsletter to all Eaglewood homeowners with known e-mail addresses – and had posted it on the Eaglewood HOA Blog. The committee members in attendance had a brief discussion and agreed that since the HOA Monthly Meeting Notes and January/July Newsletters are available electronically via the Eaglewood HOA Blog – paper copies would no longer be distributed. This decision was made as a cost saving measure along with the added benefit of “going green” by reducing paper usage.
Nick advised that he would look into making a sign that can be posted on the island to let homeowners know each time a newsletter has been published on the Eaglewood HOA Blog.
TREASURERS REPORT:
Robin Reynolds passed out a balance sheet of the Eaglewood HOA checking account. The current account balance is $2,517.62. Robin indicated that there are still approximately 12 homeowners that have not paid their annual dues and advised that she will begin making phone calls to collect the remaining outstanding dues.
EAGLEWOOD HOA SUMMER PARTY PLANNING:
Emily advised that she had priced out a pig roast last year and came up with a figure of about $11.00 per plate. All committee members in attendance agreed that figure seemed a bit expensive. Emily advised that she is working on getting a cost to have a chicken roast as a lower cost alternative to the pig roast. The committee agreed that if the cost to have a chicken roast proves too expensive, the back-up plan will be hamburgers and hot dogs as was done last year. Emily asked Nick Melchert if the party could be held in his back yard – since it worked out well last year – he agreed that it could be held there again this year. A tentative date for the Summer Party was set for Sunday September 14th with September 21st as a rain date.
OTHER BUSINESS:
The committee brought up the McKinney’s yard work/fence project. Emily and John Sundheimer discussed making a call to find out their plans and give a deadline of the end of May for completion.
City tree trimming was discussed – some of the trees in the neighborhood are in need of having the branches that overhang the sidewalks trimmed. It was discussed that in the next newsletter, neighbors be made aware of the problem, and ask them to be considerate of neighborhood walkers and have the branches of their trees trimmed back so they don’t block the sidewalk.
A car that has been parked for several months in one of the cul-de-sacs was discussed. The car has been sitting in the same location so long that the tires are flat. Emily advised that she would call the homeowner and ask them about the car – and see about having it moved.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - April 2008
April 10, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:40 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Nick Melchert, Robin Reynolds and John Sundheimer.. Committee members not in attendance were, Bob Bertke, Andrea Brady, Bill Ludwig, Lisa McCoy, Jeano Towns and Bill Ruff.
NOTE: THE MARCH MEETING WAS CANCELLED DUE TO SEVERAL COMMITTEE MEMBERS
BEING ON VACATION FOR SPRING BREAK.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED. THE MINUTES FROM THE MEETING FOLLOW BELOW:
IRRIGATION PROJECT:
Since the February meeting, Emily contacted all of the companies that had previously bid on the irrigation project to get more details for their quotes – such as the number of sprinkler heads to be installed. The quotes are listed below:
Just Another Lawn Service $ 700.00 Landscaped area only
Simmons $1,520.00 Landscaped area only
$2,530.00 Landscaped area plus entire first island
Hatfield $1,400.00 Landscaped area only
The company that gave the lowest bid was Just Another Lawn Service at $700. Emily invited the owner, Dick Creekmore, to the monthly meeting to discuss the quotation. Emily advised Mr. Creekmore that the irrigation system had been discussed during our most recent meeting in February. It was decided at that time that only the area landscaped immediately around the Eaglewood Sign would be irrigated. Mr. Creekmore provided further explanation that his initial quote was figured on the high side based on past experience in dealing with neighborhood associations. He explained that he quotes high during initial quotation to associations due to the slow moving nature of associations decision making process, to prevent having to re-quote higher prices a year or two later when the typical neighborhood association finally makes a decision to proceed. Consequently, Mr. Creekmore advised that if Eaglewood HOA wants only the landscaped area irrigated, the cost would be less than his original quote – approximately $450.00 with enough sprinkler heads to provide 100% coverage of the landscaped area. Mr. Creekmore further advised that as an option, the HOA could choose to have the whole island closest to Erie Street - including the landscaped area as well as the grassy area irrigated for the same price of $700 that he initially quoted for just the landscaped area around the sign. He explained that since he has to bring water lines in from the water standpipe at the far north end of the island, the cost of the additional sprinkler heads to go ahead and irrigate the whole island would be covered in his original $700 quote for just the landscaped area. Mr. Creekmore provided further details including the fact that he will install a box in the ground that will have a blowback check valve that is part of the city code for sprinkler system installation. The HOA committee asked Mr. Creekmore what his charge would be to blow out the system for winterization – he quoted $40. He also advised that the HOA would need to check with the City of Sylvania to see if a permit is required. The HOA committee asked Mr. Creekmore how long the installation would take – he advised no more than 2 days usually. The HOA committee also asked the earliest date the system could be installed – Mr. Creekmore advised May 26th is the earliest firm first date available – but possibly the week before.
The HOA Committee conferred with Treasurer Robin Reynolds as to the status of the collection of HOA dues and discussed the cost of the irrigation system. It was determined that the after all budgeted recurring expenses and the previously planned project to trim the island trees, the cost to irrigate the island and landscaping for $700 will be able to be covered by this years annual dues payments.
Emily made a motion to approve the installation of the sprinkler system for the whole island area at the cost of $700 by Just Another Lawn Service. The motion was seconded by John Sundheimer and passed with a unanimous vote by committee members in attendance.
TREE TRIMMING PROJECT:
Emily advised that Bill Ludwig called her with several quotes that he had obtained to trim the island trees as discussed in previous meetings. The quotes are listed below:
Brian Lang $600.00 L.E. Savory $864.00
Batanian’s $745.00 Blanchard $2,250.00
Emily made a motion to approve the island tree trimming project at the cost of $600.00 to be completed within the next week to two weeks by Brian Lang. The motion was seconded by John Sundheimer and Patrick Brady and passed with a unanimous vote by committee members in attendance.
ISLAND FLOWER BED – SPRING CLEANUP:
Emily advised that she had done some preliminary cleanup of the flowerbeds around the sign. Emily also advised that Brian Lang had suggested applying a pre-emergent such as Preen to control weeds, top dress the mulch with approximately 1 ½ yards of fresh mulch, re-seeding bare spots in the grassy areas, and planting annual flowers in May. Emily will put a sign out seeking volunteers to assist with the flower planting.
MATT RAY:
Matt Ray is an Eaglewood residents that runs a lawn mowing business and asked Emily if the HOA would consider putting the island mowing out for bid. The committee discussed the present mowing service and the loyalty that he has shown to the association through the very reasonable cost that he charges the HOA. All committee members in attendance agreed that the island mowing would not be put out for bid.
UPDATED NEWSLETTER:
Emily asked Nick Melchert if the January Newsletter was distributed in paper form to the neighbors. Nick advised that he had sent the Newsletter to all Eaglewood homeowners with known e-mail addresses – and had posted it on the Eaglewood HOA Blog. The committee members in attendance had a brief discussion and agreed that since the HOA Monthly Meeting Notes and January/July Newsletters are available electronically via the Eaglewood HOA Blog – paper copies would no longer be distributed. This decision was made as a cost saving measure along with the added benefit of “going green” by reducing paper usage.
Nick advised that he would look into making a sign that can be posted on the island to let homeowners know each time a newsletter has been published on the Eaglewood HOA Blog.
TREASURERS REPORT:
Robin Reynolds passed out a balance sheet of the Eaglewood HOA checking account. The current account balance is $2,517.62. Robin indicated that there are still approximately 12 homeowners that have not paid their annual dues and advised that she will begin making phone calls to collect the remaining outstanding dues.
EAGLEWOOD HOA SUMMER PARTY PLANNING:
Emily advised that she had priced out a pig roast last year and came up with a figure of about $11.00 per plate. All committee members in attendance agreed that figure seemed a bit expensive. Emily advised that she is working on getting a cost to have a chicken roast as a lower cost alternative to the pig roast. The committee agreed that if the cost to have a chicken roast proves too expensive, the back-up plan will be hamburgers and hot dogs as was done last year. Emily asked Nick Melchert if the party could be held in his back yard – since it worked out well last year – he agreed that it could be held there again this year. A tentative date for the Summer Party was set for Sunday September 14th with September 21st as a rain date.
OTHER BUSINESS:
The committee brought up the McKinney’s yard work/fence project. Emily and John Sundheimer discussed making a call to find out their plans and give a deadline of the end of May for completion.
City tree trimming was discussed – some of the trees in the neighborhood are in need of having the branches that overhang the sidewalks trimmed. It was discussed that in the next newsletter, neighbors be made aware of the problem, and ask them to be considerate of neighborhood walkers and have the branches of their trees trimmed back so they don’t block the sidewalk.
A car that has been parked for several months in one of the cul-de-sacs was discussed. The car has been sitting in the same location so long that the tires are flat. Emily advised that she would call the homeowner and ask them about the car – and see about having it moved.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Thursday, February 21, 2008
Eaglewood HOA Meeting Notes - February 2008
Eaglewood Homeowners Association
Meeting Notes - February 2008
February 13, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Bob Bertke, Bill Ludwig, Nick Melchert, Emily Ordorica, Robin Reynolds, Jeano Towns. Committee members not in attendance were, Andrea Brady, Patrick Brady, Lisa McCoy, Bill Ruff and John Sundheimer.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED.
THE MINUTES FROM THE MEETING FOLLOW BELOW:
TRIMMING TREES: Emily advised that the committee had previously discussed obtaining updated estimates to trim the trees on the boulevard islands. Emily suggested that the committee obtain at least two or three quotes from tree trimming companies to compare to the quote obtained previously. That existing quote from Brian Lang was discussed and recapped - $75 for the six larger sized trees and $50 for the 4 smaller sized trees – for a total cost of $650. Bill Ludwig volunteered to contact several tree trimming services to get additional quotes. Some of the companies to be contacted that were mentioned during the meeting were Blanchard, Savory and Batanian.
IRRIGATION AROUND THE SIGN AREA: Emily queried the committee members in attendance regarding moving forward with installing a sprinkler system around the sign area of the islands. Discussion among the committee included comments that a sprinkler system has been discussed for a long time – but never acted upon. The committee members further discussed the possibility of continuing the present program of asking volunteers to continue doing the watering, or even hiring a couple of the neighborhood kids to do the watering. After discussion – the committee was in agreement that the sprinkler system project should move forward. Further consideration was given to funding the project. Current HOA account balances and known expenses indicate that the sprinkler system can be paid for through HOA dues collected for this year. Emily advised that she would contact several irrigation companies to get updated and more detailed quotes for the sprinkler system.
SPRING ACTIVITY: The committee discussed the previous proposal for a spring activity. The early date of Easter this year was brought up as a main concern. Due to a strong possibility of cold or inclement weather, it was decided that an Easter egg hunt and spring cookout would not be held this year. The committee did make a verbal commitment to hold a Fall Cookout/Pig roast in late September. The Fall cookout will be organized beginning mid-summer – with flyers going out to homeowners, indicating cost per household and asking for reservations attend.
OTHER BUSINESS: The one of the committee members advised that George Zhu and his wife And Weike Tang and their family will be moving due to George accepting a new job out of town.
Nick Melchert advised that the January Eaglewood HOA Newsletter was posted to the Eaglewood Homeowners Association weblog and e-mailed to homeowners with known e-mail addresses. Due to inclement weather – paper copies were not distributed.
TREASURERS REPORT: Robin Reynolds gave a brief summary of the Eaglewood HOA account balance. The current account balance is $2,360.00. Robin indicated that there are still approximately 20 homeowners that have not paid their annual dues. Nick Melchert asked Robin to forward an updated list of the unpaid homeowners – so that he can send out a reminder statement.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers & Committee Members
Emily Ordorica - President
Nick Melchert - Secretary
Robin Reynolds - Treasurer
Bob Bertke Andrea Brady Patrick Brady Bill Ludwig Lisa McCoy Bill Ruff
John Sundheimer Jeano Towns
Calendar of Events
March 12……... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
April 9……….....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - February 2008
February 13, 2008 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Bob Bertke, Bill Ludwig, Nick Melchert, Emily Ordorica, Robin Reynolds, Jeano Towns. Committee members not in attendance were, Andrea Brady, Patrick Brady, Lisa McCoy, Bill Ruff and John Sundheimer.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED.
THE MINUTES FROM THE MEETING FOLLOW BELOW:
TRIMMING TREES: Emily advised that the committee had previously discussed obtaining updated estimates to trim the trees on the boulevard islands. Emily suggested that the committee obtain at least two or three quotes from tree trimming companies to compare to the quote obtained previously. That existing quote from Brian Lang was discussed and recapped - $75 for the six larger sized trees and $50 for the 4 smaller sized trees – for a total cost of $650. Bill Ludwig volunteered to contact several tree trimming services to get additional quotes. Some of the companies to be contacted that were mentioned during the meeting were Blanchard, Savory and Batanian.
IRRIGATION AROUND THE SIGN AREA: Emily queried the committee members in attendance regarding moving forward with installing a sprinkler system around the sign area of the islands. Discussion among the committee included comments that a sprinkler system has been discussed for a long time – but never acted upon. The committee members further discussed the possibility of continuing the present program of asking volunteers to continue doing the watering, or even hiring a couple of the neighborhood kids to do the watering. After discussion – the committee was in agreement that the sprinkler system project should move forward. Further consideration was given to funding the project. Current HOA account balances and known expenses indicate that the sprinkler system can be paid for through HOA dues collected for this year. Emily advised that she would contact several irrigation companies to get updated and more detailed quotes for the sprinkler system.
SPRING ACTIVITY: The committee discussed the previous proposal for a spring activity. The early date of Easter this year was brought up as a main concern. Due to a strong possibility of cold or inclement weather, it was decided that an Easter egg hunt and spring cookout would not be held this year. The committee did make a verbal commitment to hold a Fall Cookout/Pig roast in late September. The Fall cookout will be organized beginning mid-summer – with flyers going out to homeowners, indicating cost per household and asking for reservations attend.
OTHER BUSINESS: The one of the committee members advised that George Zhu and his wife And Weike Tang and their family will be moving due to George accepting a new job out of town.
Nick Melchert advised that the January Eaglewood HOA Newsletter was posted to the Eaglewood Homeowners Association weblog and e-mailed to homeowners with known e-mail addresses. Due to inclement weather – paper copies were not distributed.
TREASURERS REPORT: Robin Reynolds gave a brief summary of the Eaglewood HOA account balance. The current account balance is $2,360.00. Robin indicated that there are still approximately 20 homeowners that have not paid their annual dues. Nick Melchert asked Robin to forward an updated list of the unpaid homeowners – so that he can send out a reminder statement.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers & Committee Members
Emily Ordorica - President
Nick Melchert - Secretary
Robin Reynolds - Treasurer
Bob Bertke Andrea Brady Patrick Brady Bill Ludwig Lisa McCoy Bill Ruff
John Sundheimer Jeano Towns
Calendar of Events
March 12……... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
April 9……….....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Tuesday, January 15, 2008
Eaglewood Newsletter - January 2008
Happy New Year!!
The Eaglewood Homeowners Association officers and committee members wish everyone a healthy and happy new year. We hope that everyone had a wonderful holiday season and have been enjoying the winter season as we settle back into our normal routines!
Eaglewood HOA 2007 - Productive and Successful
2007 Proved to be productive and successful for the Eaglewood Homeowners Association. The major focus this year was the sign replacement project, which consumed the majority of the time and efforts of the officers and committee members from January thru July. The officers and committee members want to thank each and every homeowner for backing the sign replacement project, we could not have accomplished this goal without you. Since its installation we have received countless compliments from not only our own neighbors, but friends and relatives that visit our neighborhood.
Eaglewood HOA Plans Agenda for 2008
During tha last meeting, the officers and committee members outlined tentative plans for 2008. Plans for this year include:
- Spring Event - Easter Egg Hunt/Cookout
- Sprinkler/Irrigation System for the Island
- Trimming Trees on the Island Boulevards
- Fall Cookout / Pig Roast
2007/08 Dues Reminder
Hopefully anyone that has not paid their dues has had a friendly reminder call by now. For those homeowners that have not paid their dues, please take a moment to write a check ($35) and deliver it to Robin Reynolds as soon as possible. If you are not sure if you paid already, or if you have any questions please call Emily Ordorica at 419-882-6233.
Fall Cookout 2007 - Food and Fun for All !!!
The first annual (at least in recent memory) Eaglewood Fall Cookout was held on October 21. There was a good turnout and alot of talk and support for continuing the cookout for this year and years to come. Many of the longtime homeowners talked of "the old days" when events like the cookout were held regularly. New and old neighbors took the opportunity to meet, talk and get to know one another. Hamburgers and hot dogs were provided by the association and each family attending brought a dish or desert to share. The food was great and the weather cooperated with an unseasonably warm (though windy!) day. There was fun for everyone, games for the little ones and teenagers, and fun (libation) for the adults - after all, they're just big kids! The association will be planning another Fall Cookout this year - possibly as a pig roast a bit earlier in mid to late September
Odds & Ends
HOA Meetings are held the 2nd Wednesday of each month at 7:30pm at Nautica Coffee in Mayberry Square if you wish to attend.
Eaglewood meeting notes and newsletters can be viewed any time at: www.eaglewoodhomeowners.blogspot.com
The Eaglewood Homeowners Association officers and committee members wish everyone a healthy and happy new year. We hope that everyone had a wonderful holiday season and have been enjoying the winter season as we settle back into our normal routines!
Eaglewood HOA 2007 - Productive and Successful
2007 Proved to be productive and successful for the Eaglewood Homeowners Association. The major focus this year was the sign replacement project, which consumed the majority of the time and efforts of the officers and committee members from January thru July. The officers and committee members want to thank each and every homeowner for backing the sign replacement project, we could not have accomplished this goal without you. Since its installation we have received countless compliments from not only our own neighbors, but friends and relatives that visit our neighborhood.
Eaglewood HOA Plans Agenda for 2008
During tha last meeting, the officers and committee members outlined tentative plans for 2008. Plans for this year include:
- Spring Event - Easter Egg Hunt/Cookout
- Sprinkler/Irrigation System for the Island
- Trimming Trees on the Island Boulevards
- Fall Cookout / Pig Roast
2007/08 Dues Reminder
Hopefully anyone that has not paid their dues has had a friendly reminder call by now. For those homeowners that have not paid their dues, please take a moment to write a check ($35) and deliver it to Robin Reynolds as soon as possible. If you are not sure if you paid already, or if you have any questions please call Emily Ordorica at 419-882-6233.
Fall Cookout 2007 - Food and Fun for All !!!
The first annual (at least in recent memory) Eaglewood Fall Cookout was held on October 21. There was a good turnout and alot of talk and support for continuing the cookout for this year and years to come. Many of the longtime homeowners talked of "the old days" when events like the cookout were held regularly. New and old neighbors took the opportunity to meet, talk and get to know one another. Hamburgers and hot dogs were provided by the association and each family attending brought a dish or desert to share. The food was great and the weather cooperated with an unseasonably warm (though windy!) day. There was fun for everyone, games for the little ones and teenagers, and fun (libation) for the adults - after all, they're just big kids! The association will be planning another Fall Cookout this year - possibly as a pig roast a bit earlier in mid to late September
Odds & Ends
HOA Meetings are held the 2nd Wednesday of each month at 7:30pm at Nautica Coffee in Mayberry Square if you wish to attend.
Eaglewood meeting notes and newsletters can be viewed any time at: www.eaglewoodhomeowners.blogspot.com
Tuesday, November 27, 2007
Meeting Notes - November 2007
Eaglewood Homeowners Association
Meeting Notes - November 2007
November 14, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Robin Reynolds, John Sundheimer, and Nick Melchert. Committee members not in attendance were Bob Bertke, Andrea Brady, Bill Ludwig, Lisa McCoy, Bill Ruff and Jeano Towns.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED.
THE MINUTES FROM THE MEETING FOLLOWING BELOW:
SIGN LIGHTS: Emily advised that the lights on the sign were fixed by Nick Melchert. Nick advised that the photo electric eye that turns the lights off during the day went bad and had to be replaced. The part was purchased at Gross Electric for approximately $12.
HOMOWNER WITH UNFINISHED TREE/STUMP REMOVAL: Emily advised that she and John Sundheimer went to the residence of the homeowners with uncompleted yard work to inquire when the work would be completed. Emily advised that the meeting was very positive, with the homeowners stating their own concerns over the appearance of their yard due to the uncompleted tree/stump removal. The homeowners stated that due to medical reasons, they have been delayed in completing the work. The homeowners plan to complete the work in the spring, including the installation of a fence as previously discussed with the association.
TREE TRIMMING: Emily advised that she had spoken with her brother – Brian Lang to get an idea of what he would charge to trim the trees in the boulevard islands. He gave an estimate of $50 for each of two smaller trees closest to the neighorhood sign, and $75 for each of the larger trees. Emily also advised that according to Brian, the type of trees in the island are a variety of Flowering Pear that continue to grow larger throughout their life – and that pruning them back would be wise since they are prone to large branches breaking when loaded with snow or in high winds. The committee discussed, and calculated an approximate total cost of $700 for all ten trees. Emily advised that she plans to get quotes from a couple more tree services in early spring for comparison. The tree trimming would take place in the spring after discussion and final approval by the committee.
PLANTS RESROUTING AROUND NEW SIGN: Emily also spoke with Brian Lang about the re-sprouting of old landscaping plants around the island sign. Brian looked at the re-sprouting plants and advised that he is not sure what type of plant it is, but suggested spraying concentrated Round-Up on them to see if it takes care of them. Emily advised that she had done so a couple of weeks ago and it seems to be working.
TREASURER REPORT: Robin Reynolds - the HOA treasurer, gave a report on the finances of the HOA. An updated Financial Statement was presented to the committee members present for review. Robin’s report indicated that there are 20 homeowners with unpaid 2007-2008 HOA dues. The balance in the HOA account at the time of the meeting stands at $1886.66. The committee discussed that a reminder note should be sent out to those homeowners that have not paid their dues. Emily advised that she will follow up on the unpaid dues.
FALL DECORATIONS: Emily advised that Bill Ludwig had decorated the island near the sign with some fall decorations. Mini hay bales, mums, pumpkins and some gourds were placed at the entrance end of the island – they look great Bill!!
SPRING ACTIVITY: Emily advised that she would like to hold a spring activity for the neighborhood. The event would include an Easter Egg Hunt for the children, possibly coordinated with a “Spring Fling” cookout. Emily stated she will plan to put together the Easter Egg hunt, and it was decided that the committee will discuss the Spring Event along with a Fall Pig Roast during the first meeting of 2008. Also discussed was the possibility of going Christmas Caroling throughout the neighborhood in early December. Emily will call the committee members to coordinate when the caroling will take place.
IRRIGATION SYSTEM: Emily advised that she plans to contact the irrigation companies that had previously given quotes toward the end of winter. Emily will request more detailed quotes of specifically what their work would include.
OTHER BUSINESS: The committee decided that the next meeting will be held in February. The committee will discuss plans for 2008 including the spring activity, installation of an irrigation system, trimming the island trees and a fall pig roast. January newsletter to include the plans for the year noted above, along with an unpaid dues reminder.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
February 13......Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
March 12……... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
April 9……….....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Meeting Notes - November 2007
November 14, 2007 7:30pm – Nautica Coffee
Emily Ordorica – Eaglewood Homeowners Association President called the meeting to order at 7:35 pm.
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Robin Reynolds, John Sundheimer, and Nick Melchert. Committee members not in attendance were Bob Bertke, Andrea Brady, Bill Ludwig, Lisa McCoy, Bill Ruff and Jeano Towns.
EMILY HANDED OUT MEETING AGENDA WITH THE TOPICS TO BE DISCUSSED.
THE MINUTES FROM THE MEETING FOLLOWING BELOW:
SIGN LIGHTS: Emily advised that the lights on the sign were fixed by Nick Melchert. Nick advised that the photo electric eye that turns the lights off during the day went bad and had to be replaced. The part was purchased at Gross Electric for approximately $12.
HOMOWNER WITH UNFINISHED TREE/STUMP REMOVAL: Emily advised that she and John Sundheimer went to the residence of the homeowners with uncompleted yard work to inquire when the work would be completed. Emily advised that the meeting was very positive, with the homeowners stating their own concerns over the appearance of their yard due to the uncompleted tree/stump removal. The homeowners stated that due to medical reasons, they have been delayed in completing the work. The homeowners plan to complete the work in the spring, including the installation of a fence as previously discussed with the association.
TREE TRIMMING: Emily advised that she had spoken with her brother – Brian Lang to get an idea of what he would charge to trim the trees in the boulevard islands. He gave an estimate of $50 for each of two smaller trees closest to the neighorhood sign, and $75 for each of the larger trees. Emily also advised that according to Brian, the type of trees in the island are a variety of Flowering Pear that continue to grow larger throughout their life – and that pruning them back would be wise since they are prone to large branches breaking when loaded with snow or in high winds. The committee discussed, and calculated an approximate total cost of $700 for all ten trees. Emily advised that she plans to get quotes from a couple more tree services in early spring for comparison. The tree trimming would take place in the spring after discussion and final approval by the committee.
PLANTS RESROUTING AROUND NEW SIGN: Emily also spoke with Brian Lang about the re-sprouting of old landscaping plants around the island sign. Brian looked at the re-sprouting plants and advised that he is not sure what type of plant it is, but suggested spraying concentrated Round-Up on them to see if it takes care of them. Emily advised that she had done so a couple of weeks ago and it seems to be working.
TREASURER REPORT: Robin Reynolds - the HOA treasurer, gave a report on the finances of the HOA. An updated Financial Statement was presented to the committee members present for review. Robin’s report indicated that there are 20 homeowners with unpaid 2007-2008 HOA dues. The balance in the HOA account at the time of the meeting stands at $1886.66. The committee discussed that a reminder note should be sent out to those homeowners that have not paid their dues. Emily advised that she will follow up on the unpaid dues.
FALL DECORATIONS: Emily advised that Bill Ludwig had decorated the island near the sign with some fall decorations. Mini hay bales, mums, pumpkins and some gourds were placed at the entrance end of the island – they look great Bill!!
SPRING ACTIVITY: Emily advised that she would like to hold a spring activity for the neighborhood. The event would include an Easter Egg Hunt for the children, possibly coordinated with a “Spring Fling” cookout. Emily stated she will plan to put together the Easter Egg hunt, and it was decided that the committee will discuss the Spring Event along with a Fall Pig Roast during the first meeting of 2008. Also discussed was the possibility of going Christmas Caroling throughout the neighborhood in early December. Emily will call the committee members to coordinate when the caroling will take place.
IRRIGATION SYSTEM: Emily advised that she plans to contact the irrigation companies that had previously given quotes toward the end of winter. Emily will request more detailed quotes of specifically what their work would include.
OTHER BUSINESS: The committee decided that the next meeting will be held in February. The committee will discuss plans for 2008 including the spring activity, installation of an irrigation system, trimming the island trees and a fall pig roast. January newsletter to include the plans for the year noted above, along with an unpaid dues reminder.
Meeting adjourned 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
February 13......Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
March 12……... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
April 9……….....Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
May 14…………Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
June 11………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
July 9…………..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
August 13……. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
September 10.. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
October 8…….. Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
November 12... Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December……. No meeting – Happy Holidays!!
Monday, October 15, 2007
Eaglewood HOA Meeting Notes - October 2007
Eaglewood Homeowners Association
Meeting Notes - October 2007
October 10, 2007 7:30pm – Nautica Coffee
Emily Ordorica called the meeting to order at 7:35 pm
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Nick Melchert, Bob Bertke and Bill Ludwig. Committee members not in attendance were Andrea Brady, Lisa McCoy, Robin Reynolds John Sundheimer and Jeano Towns.
The following is an outline of the topics discussed during the meeting:
Eaglewood HOA Fall Cookout-
The committee discussed the planned fall cookout and agreed that it will happen as previously discussed. There was concern over how many would actually attend – since Emily had zero responses from the note that was included on the annual dues invoice. The committee decided that the cookout would go on as planned – with the hopes of attracting neighbors the day of the cookout as it is happening. Nick Melchert advised that he would contact Emily on Monday October 15th to assist Emily and go over what will be needed for the cookout. The need for signs was discussed – Emily will make 2 signs announcing the event and put them at the North and South ends of the neighborhood. Nick will make a sign for his back yard where the cookout will be held. The details for the event are as follows:
WHO: Eaglewood Home Owners
WHAT: 1st Annual Fall Cookout
WHEN: October 21, 2007 1:00pm – 4:00pm
WHERE: Melchert’s Backyard 7364 Stonewood Court
WHY: For FUN of Course!!
HOW: Through the efforts of the Eaglewood HOA and its neighbors.
HOA to provide Hamburgers and Hot Dogs.
The cookout will be B.Y.O.B along with a dish to share.
Neighborhood Sign Lighting:
John Sundheimer was not in attendance, but he e-mailed the committee to make sure that the committee discussed the fact that the Eaglewood Sign lights are not going off during the day. He checked out the sign and believes it is in the photoelectric sensor – but is not sure how to fix it. Bob Bertke was in attendance and advised that Transtar Electric originally put in the sign and would be the best place to start in getting the problem fixed. Bob says that Dan Bollin is the owner of the company and gave Nick the telephone number to make contact. Bob advised that he would assist in making contact if needed. Nick will contact Transtar to discuss whether the problem was simple enough that it could be fixed by the association, or whether Transtar would need to come out to fix the problem.
Homeowner Tree Removal/Yard Issue:
Emily advised that she still needs to get with John Sundheimer and arrange a visit with the neighbor that removed trees from their property, to discuss his plans and the previous agreement the homeowner made with the association. Emily advised she would get with John to plan the visit.
Island Trees:
It was brought forward that the trees on the island are in need of trimming. The committee discussed possibly contacting the city to see if they are responsible for trimming the trees, and it was stated that previous calls to the city regarding trimming the island trees resulted in the city informing the association that the trees were not the responsibility of the city. Emily advised that she would get in touch with Brian Lang to get an estimate of the cost to trim the trees.
Holiday Lights:
The committee discussed when the lights would be put on the island trees. Bill Ludwig advised that he has the lights stored at his house as usual – and will plan to put them up the weekend after Thanksgiving on Friday November 23rd / Saturday November 24th, or the following weekend Friday November 30th / Saturday December 1st. Bill says to watch for him putting them up – and if you have time, he would always welcome any help. The tree lights will be clear – same as last year. Decorations for the new sign were also discussed. The plan decided upon is to use the four wreaths the association already owns – hanging them from decorative ribbon over the top of the sign on each end so that as you look at the sign, there will be a wreath on the left and right sides of the sign when entering the neighborhood from either direction.
Fall Decorations for the Island/Sign Area:
It was discussed and decided that a few fall decoration should be purchased and placed on the island area near the sign. Bill Ludwig volunteered to go to Gust Brothers greenhouse and purchase some mums, pumpkins, gourds and mini hay bales to place as fall decorations.
Watering the Landscaping:
The committee discussed whether any additional volunteers were needed to water the new island landscaping. It was decided that with the onset of cooler weather, that watering would be
discontinued for this season. There was concern brought up over the fact that old landscaping plants that were removed are re-sprouting in areas around the new sign. Emily and Patrick Brady both stated that they have both tried to use herbicides on the plants to get rid of them – but nothing seems to work. Patrick advised that he had attempted to dig up the re-spouting plants – but was not able to locate all of the roots. Emily advised that she would discuss the problem with Brian Lang and see what he suggests to get rid of the re-sprouting plants.
Meeting adjourned approximately 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
October 31……..Eaglewood HOA Annual Dues Deadline
October 21……..Eaglewood Fall Picnic 1- 4 pm @ Melchert’s Backyard (7364 Stonewood Ct.)
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
Meeting Notes - October 2007
October 10, 2007 7:30pm – Nautica Coffee
Emily Ordorica called the meeting to order at 7:35 pm
The Officers and Committee members in attendance were:
Emily Ordorica, Patrick Brady, Nick Melchert, Bob Bertke and Bill Ludwig. Committee members not in attendance were Andrea Brady, Lisa McCoy, Robin Reynolds John Sundheimer and Jeano Towns.
The following is an outline of the topics discussed during the meeting:
Eaglewood HOA Fall Cookout-
The committee discussed the planned fall cookout and agreed that it will happen as previously discussed. There was concern over how many would actually attend – since Emily had zero responses from the note that was included on the annual dues invoice. The committee decided that the cookout would go on as planned – with the hopes of attracting neighbors the day of the cookout as it is happening. Nick Melchert advised that he would contact Emily on Monday October 15th to assist Emily and go over what will be needed for the cookout. The need for signs was discussed – Emily will make 2 signs announcing the event and put them at the North and South ends of the neighborhood. Nick will make a sign for his back yard where the cookout will be held. The details for the event are as follows:
WHO: Eaglewood Home Owners
WHAT: 1st Annual Fall Cookout
WHEN: October 21, 2007 1:00pm – 4:00pm
WHERE: Melchert’s Backyard 7364 Stonewood Court
WHY: For FUN of Course!!
HOW: Through the efforts of the Eaglewood HOA and its neighbors.
HOA to provide Hamburgers and Hot Dogs.
The cookout will be B.Y.O.B along with a dish to share.
Neighborhood Sign Lighting:
John Sundheimer was not in attendance, but he e-mailed the committee to make sure that the committee discussed the fact that the Eaglewood Sign lights are not going off during the day. He checked out the sign and believes it is in the photoelectric sensor – but is not sure how to fix it. Bob Bertke was in attendance and advised that Transtar Electric originally put in the sign and would be the best place to start in getting the problem fixed. Bob says that Dan Bollin is the owner of the company and gave Nick the telephone number to make contact. Bob advised that he would assist in making contact if needed. Nick will contact Transtar to discuss whether the problem was simple enough that it could be fixed by the association, or whether Transtar would need to come out to fix the problem.
Homeowner Tree Removal/Yard Issue:
Emily advised that she still needs to get with John Sundheimer and arrange a visit with the neighbor that removed trees from their property, to discuss his plans and the previous agreement the homeowner made with the association. Emily advised she would get with John to plan the visit.
Island Trees:
It was brought forward that the trees on the island are in need of trimming. The committee discussed possibly contacting the city to see if they are responsible for trimming the trees, and it was stated that previous calls to the city regarding trimming the island trees resulted in the city informing the association that the trees were not the responsibility of the city. Emily advised that she would get in touch with Brian Lang to get an estimate of the cost to trim the trees.
Holiday Lights:
The committee discussed when the lights would be put on the island trees. Bill Ludwig advised that he has the lights stored at his house as usual – and will plan to put them up the weekend after Thanksgiving on Friday November 23rd / Saturday November 24th, or the following weekend Friday November 30th / Saturday December 1st. Bill says to watch for him putting them up – and if you have time, he would always welcome any help. The tree lights will be clear – same as last year. Decorations for the new sign were also discussed. The plan decided upon is to use the four wreaths the association already owns – hanging them from decorative ribbon over the top of the sign on each end so that as you look at the sign, there will be a wreath on the left and right sides of the sign when entering the neighborhood from either direction.
Fall Decorations for the Island/Sign Area:
It was discussed and decided that a few fall decoration should be purchased and placed on the island area near the sign. Bill Ludwig volunteered to go to Gust Brothers greenhouse and purchase some mums, pumpkins, gourds and mini hay bales to place as fall decorations.
Watering the Landscaping:
The committee discussed whether any additional volunteers were needed to water the new island landscaping. It was decided that with the onset of cooler weather, that watering would be
discontinued for this season. There was concern brought up over the fact that old landscaping plants that were removed are re-sprouting in areas around the new sign. Emily and Patrick Brady both stated that they have both tried to use herbicides on the plants to get rid of them – but nothing seems to work. Patrick advised that he had attempted to dig up the re-spouting plants – but was not able to locate all of the roots. Emily advised that she would discuss the problem with Brian Lang and see what he suggests to get rid of the re-sprouting plants.
Meeting adjourned approximately 8:30pm.
NOTE: Newsletters and meeting notes can now be viewed at
www.eaglewoodhomeowners.blogspot.com.
Officers Committee Members
Emily Ordorica - President Bob Bertke Bill Ludwig Jeano Towns
Nick Melchert - Secretary Andrea Brady Lisa McCoy John Sundheimer
Robin Reynolds - Treasurer Patrick Brady Bill Ruff
Calendar of Events
October 31……..Eaglewood HOA Annual Dues Deadline
October 21……..Eaglewood Fall Picnic 1- 4 pm @ Melchert’s Backyard (7364 Stonewood Ct.)
November 14…..Eaglewood Homeowners Meeting 7:30pm @ Nautica Coffee
December………No Meeting Planned – Happy Holidays!
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